Executive Admin & Finance Support Specialist

Pt Candra Sumbertama; Batam; On-site; IDR 90,000,000 - 120,000,000; Full time

Job summary

WhatJobs Direct in Batam, Riau Islands, ID is seeking an Administrative Support Executive to join our client's team and support senior management. This role ensures smooth office operations and requires a proactive, organized professional with strong communication skills.

The position involves managing calendars, preparing reports and presentations, coordinating meetings and travel, handling communications, and assisting with onboarding and special projects in a dynamic business environment.

Qualifications

• Minimum 4 years in an administrative or executive support role.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication in Bahasa Indonesia and English.
• Discretion handling confidential information.
• Able to work independently and as part of a team.

Responsibilities

• Manage complex executive calendars, including meetings, appointments, and travel arrangements.
• Prepare, edit, and proofread correspondence, reports, and presentations.
• Coordinate meetings, setup logistics, materials, and minutes.
• Handle communications via phone, email, and mail with professionalism.
• Maintain electronic and physical filing systems.
• Assist travel planning and booking for staff.
• Manage office supplies and equipment and ensure adequate stock.
• Liaise between departments and external parties.
• Support onboarding for new employees.
• Undertake special projects and other admin duties as assigned.

Job description

WhatJobs Direct in Batam, Riau Islands, ID is seeking an Administrative Support Executive to join our client's team and support senior management. This role ensures smooth office operations and requires a proactive, organized professional with strong communication skills.

The position involves managing calendars, preparing reports and presentations, coordinating meetings and travel, handling communications, and assisting with onboarding and special projects in a dynamic business environment.