Executive Administrative Coordinator

Golden Agri Resources; Jambi; On-site; IDR 44,640,000 - 78,120,000; Full time

Job summary

Golden Agri Resources seeks a capable secretary to provide administrative and clerical support across departments. The role involves scheduling meetings, coordinating travel, handling information requests, and maintaining filing systems.

You will prepare correspondence, greet visitors, manage confidential documents, and assist with office budgets and events from our Jakarta-based operations, with preference for candidates located in Jambi and willing to work at the Jambi office.

Qualifications

• Min Diploma 3 or Bachelor Degree in any field.
• Having 2 years of working experience as Secretary.
• Good in Communication Skill.
• Preferable candidate from Jambi.
• Willing to be located in Jambi office.

Responsibilities

• Provide administrative and clerical support to departments or individuals.
• Schedule meetings and arrange conference rooms.
• Alert manager about cancelations or new meetings.
• Manage travel and schedule.
• Handle information requests.
• Prepare correspondence and stuff mail into envelopes.
• Arrange for outgoing mail and packages to be picked up.
• Prepare statistical reports.
• Manage spreadsheets.
• Greet and receive visitor.
• Prepare confidential and sensitive documents.
• Coordinates office management activities.
• Determine matters of top priority and handle accordingly.
• Prepare agenda for meetings.
• Takes and transcribes dictation.
• Helps prepare office budget.
• Plans events and volunteer activities.
• Maintain office procedures.
• Coordinate travel arrangements; prepares itineraries; prepares, compiles and maintains travel vouchers and records.
• Operate office equipment, such as photocopy machine and scanner.
• Coordinate committees and task forces.
• Relay directives, instructions and assignment to executives.
• Receive and relay telephone messages.
• Direct the general public to the appropriate staff member.
• Maintain hard copy and electronic filing system.

Skills

Communication

Education

Diploma 3 / Bachelor Degree

Job description

Golden Agri Resources seeks a capable secretary to provide administrative and clerical support across departments. The role involves scheduling meetings, coordinating travel, handling information requests, and maintaining filing systems.

You will prepare correspondence, greet visitors, manage confidential documents, and assist with office budgets and events from our Jakarta-based operations, with preference for candidates located in Jambi and willing to work at the Jambi office.