Executive Secretary: Scheduling, Travel & Admin

PT SMART,Tbk; Jambi; On-site; IDR 44,640,000 - 66,960,000; Full time

Job summary

PT SMART Tbk in Jambi is seeking a Secretary to provide administrative and clerical support across departments. The role includes scheduling meetings, coordinating travel, handling correspondence, and maintaining filing systems.

The ideal candidate will have at least 2 years of relevant experience and strong communication skills, with a preference for candidates from Jambi and willing to work on-site in our Jambi office.

Qualifications

• 2 years of working experience as Secretary
• Excellent communication skills and professional demeanor
• Willing to be located in Jambi office

Responsibilities

• Provide administrative and clerical support to departments or individuals
• Schedule meetings and arrange conference rooms
• Alert manager about cancellations or new meetings
• Manage travel and schedule
• Handle information requests
• Prepare correspondence and mail; arrange outgoing mail and packages
• Prepare statistical reports
• Greet and receive visitors
• Coordinate office management activities
• Plan meetings and takes dictation when needed
• Coordinate travel arrangements; prepare itineraries and travel vouchers
• Maintain filing systems (hard copy and electronic)
• Relay directives to executives
• Receive and relay telephone messages

Skills

Communication skills

Education

Diploma 3 or Bachelor Degree

Job description

PT SMART Tbk in Jambi is seeking a Secretary to provide administrative and clerical support across departments. The role includes scheduling meetings, coordinating travel, handling correspondence, and maintaining filing systems.

The ideal candidate will have at least 2 years of relevant experience and strong communication skills, with a preference for candidates from Jambi and willing to work on-site in our Jambi office.