Executive Assistant

H-ostel Bali; Provinsi Bali; On-site; IDR 167,400,000 - 279,000,000; Full time

Job summary

H-ostel Bali is seeking an experienced Executive Assistant to organize the CEO's calendar, coordinate travel, and manage communications with internal and external stakeholders.

The role requires a Bachelor’s degree or equivalent experience, outstanding organizational skills, and the ability to handle confidential information with discretion. You will support meeting planning, create reports, and maintain orderly documentation while working independently with a proactive mindset.

Qualifications

• Bachelor's degree in any discipline or equivalent practical experience.
• Experience as an Executive Secretary, Personal Assistant, Executive Assistant, or related role.

Responsibilities

• Organize and manage the executive's schedule and meetings.
• Handle correspondence, calls, and messages professionally.
• Prepare reports, documents, presentations, and confidential files.
• Coordinate travel arrangements and itineraries for executive trips.
• Support meetings and events planning and execution.
• Conduct basic research for reports or executive review.
• Act as a communication bridge between the executive and stakeholders.
• Ensure confidential information is managed securely.
• Monitor deadlines and follow-up actions to support priorities.
• Maintain documentation and filing systems.
• Assist in administrative coordination for efficient operations.
• Perform other secretarial tasks as required.

Skills

Time management

Organizational skills

Written and verbal communication

Multitasking

Discretion

Attention to detail

Problem solving

Independent work

Coordination

Education

Bachelor's degree or equivalent

Tools

Microsoft Office

Job description

Organize and manage the executive's schedule, appointments, and meeting arrangements.

Handle correspondence, phone calls, messages, and other communication professionally.

Prepare and maintain reports, documents, presentations, and confidential files.

Coordinate travel arrangements, accommodation, and itinerary planning for executive trips.

Support the planning and execution of meetings, events, and internal or external engagements.

Conduct basic research and compile information for reports or executive review.

Serve as a communication bridge between the executive and internal/external stakeholders.

Ensure all confidential information is managed carefully and securely.

Monitor schedules, deadlines, and follow-up actions to support the executive's priorities.

Maintain organized documentation and filing systems.

Assist in administrative coordination to support efficient executive operations.

Perform other secretarial and executive support tasks as required.

Job Requirements

Bachelor's degree in any discipline or equivalent practical experience.

Experience as an Executive Secretary, Personal Assistant, Executive Assistant, or related role.

Strong time management and organizational skills.

Excellent written and spoken communication skills.

Proficient in Microsoft Office applications.

Able to manage multiple tasks accurately and efficiently.

Professional attitude with high integrity and discretion.

Strong attention to detail and problem-solving ability.

Able to work independently while maintaining coordination with others.

Ready to join as soon as possible.