Administrative Assistant (Corporate Admin)

PT Bimatekno Karyatama Konsultan; Jakarta Selatan; On-site; IDR 100,000,000 - 140,000,000; Full time

Job summary

Beca Corporate Holdings Limited is seeking an Administrative Assistant to provide comprehensive administrative and secretarial support, ensuring smooth office operations and assisting multiple teams. The role requires managing executives' calendars, meetings, travel, and document preparation, along with handling calls, mail, and filing systems.

You will organize events, support data entry and basic financial records, and maintain office supplies and equipment.

Qualifications

• Diploma or equivalent in Administration/Business or related field.
• 1–2 years of administrative experience preferred.
• Proficiency in MS Office and general office software.
• Excellent written and verbal communication skills.
• Strong organizational and planning abilities with good time management.
• High attention to detail and accuracy.
• Ability to work independently and as part of a team.

Responsibilities

• Manage and maintain executives' schedules, including appointments, meetings, and travel itineraries.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Answer and screen calls, direct inquiries, and manage mail.
• Organize meetings, conferences, and events, including venues and catering.
• Maintain organized filing systems (physical and electronic).
• Assist with data entry, record-keeping, and database management.
• Order and maintain office supplies and manage equipment maintenance.
• Process expense reports and assist with basic financial records.
• Liaise with internal departments and external clients as required.
• Undertake ad-hoc administrative tasks as assigned.

Skills

Communication

Organization

Time management

Teamwork

Attention to detail

Independent work

Education

Diploma in Administration/Business

Tools

MS Office

Job description

The Opportunity The Administrative Assistant at Beca Corporate Holdings Limited will provide comprehensive administrative and secretarial support to ensure the efficient operation of the office and support various teams.

Key Responsibilities:

• Manage and maintain executives' schedules, including arranging appointments, meetings, and travel itineraries.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Answer and screen phone calls, direct inquiries, and manage incoming and outgoing mail.
• Organize and coordinate internal and external meetings, conferences, and events, including booking venues, arranging catering, and preparing materials.
• Maintain an organized filing system, both physical and electronic, ensuring easy retrieval of documents.
• Assist with data entry, record-keeping, and database management.
• Order and maintain office supplies and manage equipment maintenance.
• Process expense reports and assist with basic financial record-keeping.
• Liaise with internal departments and external clients as required.
• Undertake ad-hoc administrative tasks as assigned by management.

About You

• Diploma degree in Administration, Business, or related field
• Minimum 1-2 years of experience in an administrative assistant, or in a similar administrative role.
• Proficiency in MS Office (Word, Excel, PowerPoint), and general office software.
• Excellent written and verbal communication skills
• Strong organizational and planning skills with the ability to prioritize tasks and manage time effectively.
• High level of attention to detail and accuracy.
• Ability to work independently and as part of a team.

What we offer

• Professional development opportunities.
• A supportive and caring work environment where you can bring your whole self to work.
• Opportunities to learn from our industry experts and technical gurus across the Asia Pacific.
• A highly supportive environment of sharing and collaboration.
• We also offer a range of employee benefits, designed to reward and recognise the amazing things our people are doing everyday.
• Beca prides itself on supporting a diverse and inclusive culture.

Creative people together transforming our world' is our vision. It reflects our culture, our aspirations and our purpose - to make everyday better. But we need problem solvers - the makers, the creators, the planners and practitioners to convert ideas into reality. For over 100 years, we've been making a visible difference, developing, and delivering solutions for our clients, our people and our community. Focusing on sustainability, innovation, and digital technologies, to create better and safer outcomes.

When you are part of our Beca family, you'll own your own career path and contribute to a legacy. Join us and discover for yourself how you own your career and can make a everyday better.