Event Operations Lead

United Creative; Jakarta Pusat; On-site; IDR 320,000,000 - 480,000,000; Full time

Job summary

United Creative in Jakarta is seeking an Event Operations Lead to oversee all operational aspects from planning to execution. You will coordinate with vendors and internal teams, manage budgets, timelines, and safety requirements, and deliver high-quality events on time and within budget.

The role requires leadership, strong vendor relationships, and the ability to work under pressure and travel as needed.

Qualifications

• Bachelor's degree required or equivalent; relevant fields preferred.
• 4–5 years in event operations, management, or production management.
• Proven leadership in operating teams and managing vendors.
• Strong budgeting and cost-control skills.
• Ability to work under pressure, multitask, and meet tight deadlines.

Responsibilities

• Plan and execute end-to-end event operations.
• Prepare and manage event budgets and deliver accountability reports.
• Ensure all venue, permits, logistics, transportation, accommodation, catering, security.
• Coordinate with vendors, suppliers, and partners for timely delivery.
• Develop and manage event timelines, checklists, and SOPs.
• Conduct site surveys and ensure safety and readiness of facilities.
• Oversee execution of events according to concept and standards.
• Prepare post-event reports including evaluation and cost analysis.

Skills

Leadership

Budgeting

Vendor management

Negotiation

Communication

Coordination

On-site decision making

Travel flexibility

Education

Bachelor's degree in Management, Communications, Event Management, or equivalent

Job description

Job Description

The Event Operations Lead is responsible for overseeing all operational aspects of events, from planning to execution. This role serves as the key liaison between internal teams, vendors, and stakeholders to ensure that events are delivered on time, within budget, and at the highest quality standards.

Key Responsibilities

• Plan and execute end-to-end event operations.
• Prepare and manage event budgets, monitor expenses, and deliver accountability reports.
• Ensure all technical and non-technical requirements are fulfilled (venue, permits, logistics, transportation, accommodation, catering, security, etc.).
• Coordinate with vendors, suppliers, and external partners to ensure timely and quality deliverables.
• Develop and manage event timelines, checklists, and SOPs.
• Conduct site surveys and ensure safety, comfort, and readiness of facilities.
• Oversee smooth execution of events according to concept and company standards.
• Prepare post-event reports including evaluation, cost analysis, and improvement recommendations.

Requirements

• Bachelor's degree in any field (preferably in Management, Communications, Event Management, or equivalent).
• Minimum 4-5 years of experience in event operations, event management, or production management.
• Proven experience in leading operational teams and managing vendors.
• Strong budgeting and cost control skills.
• Ability to work under pressure, multitask, and meet tight deadlines.
• Excellent negotiation, communication, and coordination skills.
• Detail-oriented, problem solver, and able to make quick decisions on-site.
• Willingness to travel and work flexible hours (nights/weekends/public holidays) depending on event needs.
• Established vendor network (logistics, transportation, decoration, technical support) is a plus.