Junior Account Executive (Event Organizer)

United Creative; Jakarta Barat; On-site; IDR 66,960,000 - 100,440,000; Full time

Job summary

United Creative in Jakarta Barat seeks an event account coordinator to support account and project teams from client brief through execution and closing. You will prepare meeting notes, briefs, timelines, trackers, presentations, and client updates while maintaining accurate project documentation and ensuring approvals and deadlines are met.

Onsite event support may be required during evenings or weekends. Ideal candidates have 1–2 years in event agency or related roles, strong coordination and

Qualifications

• 1–2 years of experience in event agency or related roles.
• Understanding of event workflows from briefing to closing.
• Strong written and spoken English.
• Detail-oriented, organized, and able to manage multiple deadlines.

Responsibilities

• Support account and project teams from client brief through execution and closing.
• Prepare meeting notes, project briefs, timelines, trackers, presentations, client updates, and supporting documents.
• Follow up client feedback, approvals, revisions, deliverables, PICs, and deadlines to keep progress on track.
• Coordinate daily project requirements with creative, production, vendors, support teams, and internal stakeholders.
• Handle internal administration and follow up required approvals, purchase requests, vendor documents, invoicing documents, and supporting paperwork.
• Support proposal development, research, presentation deck preparation, and client pitching materials.
• Maintain project documentation and ensure all information, approvals, and latest updates are recorded accurately.
• Assist client communication, meeting coordination, and regular project progress updates.
• Support onsite event preparation and execution, including coordination of client and internal team requirements.
• Assist with post-event documentation, reporting, billing support, and project closing.

Skills

Coordination

Documentation

Administration

Follow-up skills

English communication

Onsite event work

Multitasking

Job description

• Support account and project teams in managing event projects from client brief and preparation through execution and project closing.
• Prepare meeting notes, project briefs, timelines, trackers, presentations, client updates, and supporting project documents.
• Follow up client feedback, approvals, revisions, deliverables, PICs, and deadlines to keep project progress on track.
• Coordinate daily project requirements with creative, production, vendors, support teams, and other internal stakeholders.
• Handle internal administration and follow up required approvals, purchase requests, vendor documents, invoicing documents, and supporting paperwork.
• Support proposal development, research, presentation deck preparation, and client pitching materials.
• Maintain project documentation and ensure all information, approvals, and latest project updates are recorded accurately.
• Assist client communication, meeting coordination, and regular project progress updates.
• Support onsite event preparation and execution, including coordination of client and internal team requirements.
• Assist with post-event documentation, reporting, billing support, and project closing.

• Minimum 1–2 years of experience in event agency, activation, account management, project coordination, or related roles.
• Good understanding of event and agency workflows from briefing, preparation, execution, until project closing.
• Strong coordination, documentation, administration, and follow-up skills.
• Good written and spoken English.
• Detail-oriented, responsive, organized, proactive, and able to manage multiple deadlines.
• Strong communication and interpersonal skills with willingness to learn quickly.
• Willing to work onsite during events, including evenings or weekends when required.