Event Operations Lead

United Creative; Indonesia; On-site; IDR 180,000,000 - 300,000,000; Full time

Job summary

United Creative is seeking a capable Event Operations Lead to supervise all operational aspects of events, from planning to execution. You will act as the main liaison between internal teams, vendors, and stakeholders to ensure timely, on-budget delivery and top quality standards.

The role requires a Bachelor's degree and 4–5 years in event operations or production management, proven leadership of operational teams, strong budgeting, negotiation, and on-site decision making, with willingness to

Qualifications

• Bachelor's degree required; preferred fields: Management, Communications, Event Management, or equivalent.
• 4-5 years of experience in event operations, event management, or production management.
• Proven experience in leading operational teams and managing vendors.
• Strong budgeting and cost control skills.
• Ability to work under pressure, multitask, and meet tight deadlines.
• Excellent negotiation, communication, and coordination skills.
• Detail-oriented and able to make quick on-site decisions.
• Willingness to travel and work flexible hours (nights/weekends/public holidays).
• Established vendor network (logistics, transportation, decoration, technical support) is a plus.

Responsibilities

• Plan and execute end-to-end event operations.
• Prepare and manage event budgets, monitor expenses, and deliver accountability reports.
• Ensure all technical and non-technical requirements are fulfilled (venue, permits, logistics, transportation, accommodation, catering, security, etc.).
• Coordinate with vendors, suppliers, and external partners to ensure timely and quality deliverables.
• Develop and manage event timelines, checklists, and SOPs.
• Conduct site surveys and ensure safety, comfort, and readiness of facilities.
• Oversee smooth execution of events according to concept and company standards.
• Prepare post-event reports including evaluation, cost analysis, and improvement recommendations.

Skills

Leadership

Budgeting

Negotiation

Communication

Coordination

Multitasking

On-site decision making

Travel willingness

Education

Bachelor's degree in any field (preferably in Management, Communications, Event Management, or equivalent)

Job description

Job Description

The Event Operations Lead is responsible for overseeing all operational aspects of events, from planning to execution. This role serves as the key liaison between internal teams, vendors, and stakeholders to ensure that events are delivered on time, within budget, and at the highest quality standards.

Responsibilities

The Event Operations Lead is responsible for overseeing all operational aspects of events, from planning to execution. This role serves as the key liaison between internal teams, vendors, and stakeholders to ensure that events are delivered on time, within budget, and at the highest quality standards.

Key Responsibilities

• Plan and execute end-to-end event operations.
• Prepare and manage event budgets, monitor expenses, and deliver accountability reports.
• Ensure all technical and non-technical requirements are fulfilled (venue, permits, logistics, transportation, accommodation, catering, security, etc.).
• Coordinate with vendors, suppliers, and external partners to ensure timely and quality deliverables.
• Develop and manage event timelines, checklists, and SOPs.
• Conduct site surveys and ensure safety, comfort, and readiness of facilities.
• Oversee smooth execution of events according to concept and company standards.
• Prepare post-event reports including evaluation, cost analysis, and improvement recommendations.

Requirements

• Bachelor's degree in any field (preferably in Management, Communications, Event Management, or equivalent).
• Minimum 4-5 years of experience in event operations, event management, or production management.
• Proven experience in leading operational teams and managing vendors.
• Strong budgeting and cost control skills.
• Ability to work under pressure, multitask, and meet tight deadlines.
• Excellent negotiation, communication, and coordination skills.
• Detail-oriented, problem solver, and able to make quick decisions on-site.
• Willingness to travel and work flexible hours (nights/weekends/public holidays) depending on event needs.
• Established vendor network (logistics, transportation, decoration, technical support) is a plus.