Document Controller - Power & Infrastructure Construction (Pasuruan)

PT Trust Recruit Indonesia; Jawa Timur; On-site; IDR 72,000,000 - 120,000,000; Full time

Job summary

PT Trust Recruit Indonesia is seeking a Project Document Controller to manage and organize project documents, control revisions, and ensure compliance with standards. You will maintain logs, coordinate with multi-disciplinary teams, and ensure timely submissions and archiving of final records.

The role requires fluent English, at least 2 years in document control, and strong MS Office skills to prepare and format technical documents and reports.

Qualifications

• Proven experience in project document control and administration.
• Ability to read and understand technical documents in English.
• Proficiency in MS Word, Excel, and PowerPoint for document preparation.
• Strong attention to detail and accuracy in filing and indexing.
• Capable of tracking revisions, logs, and document status reports.
• Good organizational and time-management skills.

Responsibilities

• Manage, organize, and maintain project documents with accurate filing and retrieval.
• Control issuance, distribution, revision, and approval per procedures.
• Review documents for completeness, formatting, and standards compliance.
• Maintain document registers, transmittal logs, and revision histories.
• Coordinate with engineering, construction, procurement, quality, and PM teams.
• Monitor document review workflows and follow up on outstanding items.
• Prepare and archive final project records and as-built drawings.

Skills

Fluent English

Document Control

MS Office Proficiency

Detail-oriented

Time Management

Tools

MS Word

MS Excel

MS PowerPoint

Job description

Client Details: Chinese state-owned company specializing in energy, power generation, engineering, and infrastructure construction.

Job Responsibilities

• Manage, organize, and maintain project documents, ensuring accurate filing, tracking, and retrieval.
• Control the issuance, distribution, revision, and approval of project documents in accordance with established procedures.
• Review documents for completeness, accuracy, proper formatting, and compliance with project documentation standards.
• Maintain document registers, transmittal logs, revision histories, and document status reports.
• Coordinate with engineering, construction, procurement, quality, and project management teams to ensure timely document submission and distribution.
• Monitor document review and approval workflows and follow up on outstanding documents.
• Manage the preparation, compilation, and handover of as-built drawings and final project documentation.
• Ensure documents are properly coded, indexed, classified, and stored in both electronic and physical filing systems.
• Maintain document confidentiality and ensure that the latest approved revisions are accessible to authorized personnel.
• Prepare and archive final project records in accordance with company and project requirements.

Requirements

• Fluent in reading and writing English, with the ability to understand technical documents and communicate through English-language emails.
• Minimum of 2 years of experience in project document control.
• Understanding of project documentation processes, including the preparation and handover of as-built documents.
• Proficient in Microsoft Office applications, particularly Word, Excel, and PowerPoint.
• Skilled in document layout, formatting, and maintaining consistent documentation standards.
• Understand project document numbering, coding, classification, and filing procedures.
• Strong attention to detail, accuracy, time management, and document tracking.
• Able to coordinate effectively with multidisciplinary project teams and follow up on document submissions and approvals.
• Ability to maintain organized document registers, revision logs, and project archives.

We regret only shortlisted candidates will be notified.

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