Document Administration & Quality Control Staff

PT Pacific Patent Multiglobal; Jakarta Utara; On-site; IDR 39,060,000 - 61,380,000; Full time

Job summary

PT Pacific Patent Multiglobal seeks a Document Administration & Quality Control Staff to handle administrative processes, document management, and QC tasks. You will ensure accuracy, organize both physical and digital records, and maintain databases with up-to-date information.

The role requires a minimum S1, strong attention to detail, and proficiency in Word, Excel, and Outlook. English communication for correspondence is expected, with Jakarta-based operations.

Qualifications

• Minimum S1 education, preferably from Library Science, Business Administration, Administration, Management, or related fields.
• High interest in administrative work, document management, and accuracy.
• Proficient in Microsoft Word, Excel, and Outlook.
• Good English ability for document understanding and correspondence.
• Strong attention to detail and ability to work systematically.

Responsibilities

• Execute document administration and management processes according to company standards.
• Conduct document inspection, verification, and quality control according to company standards.
• Manage physical and digital documents in an organized, systematic, and accessible manner.
• Manage databases and ensure data is accurate and current.
• Prepare and manage documents according to operational needs.
• Compose professional correspondence in Indonesian and English as needed.
• Monitor work completion to ensure targets and deadlines are met.
• Coordinate with internal teams to support smooth administrative processes.
• Support other administrative tasks as required by company needs.

Skills

Attention to detail

Time management

Communication skills

Independent and teamwork

Education

Bachelor's degree (S1) preferred

Tools

Microsoft Office

Job description

Document Administration & Quality Control Staff

This position supports administrative processes, document management, and quality control to ensure all work is completed accurately, systematically, and on time. The scope of assignment will be adjusted according to the company's operational needs and candidate competencies.

Key responsibilities

• Execute document administration and management processes according to company standards
• Conduct document inspection, verification, and quality control according to company standards
• Manage physical and digital documents in an organized, systematic, and easily accessible manner
• Manage databases and ensure data is always accurate and current
• Prepare and manage documents according to company operational needs
• Compose professional correspondence in Indonesian and English as needed
• Monitor work completion to ensure alignment with targets and deadlines
• Coordinate with internal teams to support smooth administrative processes
• Support other administrative tasks as required by company operational needs

About you

• Minimum S1 education, preferably from Library Science, Business Administration, Administration, Management, or related fields
• High interest in administrative work, document management, and work requiring high levels of accuracy and precision
• Able to operate Microsoft Office, particularly Word, Excel, and Outlook
• Good English language ability, particularly in understanding documents and composing professional correspondence
• Very high level of accuracy and strong attention to detail
• Able to work systematically, consistently, and maintain accuracy in work results
• Able to manage multiple tasks simultaneously without reducing work quality
• Good and professional communication skills
• Disciplined, responsible, with integrity and able to work independently and in teams
• Motivated to continue learning and developing

About us

We are an Intellectual Property Rights consulting company with nearly 40 years of experience providing services to clients in Indonesia and various countries. We believe that service quality is built through professionalism, integrity, precision, and commitment to high work standards.