Document Controller - ACC (Industrial & Science) - Penang

Turner & Townsend; Kota Batu; On-site; IDR 120,000,000 - 180,000,000; Full time

Job summary

Turner & Townsend is seeking a Document Controller to manage project documentation workflows for large-scale initiatives in Indonesia. You will establish file structures, ensure compliance with client standards, and coordinate with the project team and external vendors to keep all records accurate and accessible.

The role requires ACC and Procore experience, strong MS Office capabilities, and fluent English.

Qualifications

• 3 years of relevant working experience as document controller
• ACC (Autodesk Construction Cloud) system knowledge and experience is a must
• Ability to engage and communicate effectively with stakeholders at all levels
• Strong MS Office Skillset (SharePoint, Outlook, Word, Excel, PowerPoint)
• Procore Document Control Management systems knowledge is a plus
• Detail-oriented and organized, multitasker
• Fluent in English

Responsibilities

• Set up project folders and manage folder structure and registries
• Distribute project-related information with project team and external parties
• Assist the Project Manager in documenting instructions and communications with vendors and contractors
• Process and control all project document types daily with accuracy and timeliness
• Ensure quality documentation (documents, drawings, RFIs, registers) is maintained
• File documents in physical and digital records with proper storage
• Communicate changes to document control procedures to the project team
• Assist in implementing new document management systems and processes
• Adhere to company and client documentation standards and confidentiality

Skills

Communication skills

Detail-oriented

Organized

Multitasking

Fluent in English

Tools

Autodesk Construction Cloud (ACC)

Procore

SharePoint

Outlook

Word

Excel

PowerPoint

Job description

Turner & Townsend is a global professional services company with over 22,000 people in more than 60 countries.

Working with our clients across real estate, infrastructure, energy and natural resources, we transform together delivering outcomes that improve people’s lives.

Working in partnership makes it possible to deliver the world’s most impactful projects and programmes as we turn challenge into opportunity and complexity into success.

Our capabilities include programme, project, cost, asset and commercial management, controls and performance, procurement and supply chain, net zero and digital solutions.

We are majority-owned by CBRE Group, Inc., the world’s largest commercial real estate services and investment firm, with our partners holding a significant minority interest. Turner & Townsend and CBRE work together to provide clients with the premier programme, project and cost management offering in markets around the world.

Please visit our website: www.turnerandtownsend.com

Job Description

• A basic understanding of construction projects and documentation system
• Be able to follow specific Document Templates Systems of the company and of the client
• In charge of project folder setup, folder management, formulating registries, and document and drawing number allocation.
• Liaising with and distributing project-related information with the project team and potentially external parties.
• Assist the Project Manager during documentation of instructions and correspondnces with vendors and contractors
• Process and control all project document types on a day-to-day basis in an accurate and timely manner.
• Ensure that quality documentation, such as documents, drawings, RFIs, and incoming and outgoing registers, is maintained.
• File documents in physical and digital records and ensure appropriate storage.
• Communicate changes to document control procedures or other relevant information to the project team in consultation with the Project Manager / Design Manager.
• Assists in implementing new and improving Document Management systems and document management processes.
• Adhering to company norms and requirements, as well as client documentation standards of filing
• Maintain confidentiality of sensitive documentation.

Qualifications

• 3 years of relevant working experience as document controller, preferably with experience dealing with large scale of projects for semiconductor and advanced manufacturing.
• Autodesk Construction Cloud (ACC) system knowledge and experience is a must
• Ability to engage and communicate effectively (written and verbal) with stakeholders at all levels.
• Strong MS Office Skillset (SharePoint, Outlook, Word, Ms Excel, PowerPoint).
• Procore Document Control Management systems knowledge is a plus.
• Detail-oriented as well as organized, and multitasker.
• Fluent in English

Additional Information

Our inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change.

We want our people to succeed both in work and life. To support this we promote a healthy, productive and flexible working environment that respects work-life balance.

Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community.

Please find out more about us at www.turnerandtownsend.com/

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