Document Controller

HAP Indonesia; Maluku; On-site; IDR 72,000,000 - 100,000,000; Full time

Job summary

HAP Indonesia is seeking an experienced Document Controller to manage project documentation within Oil & Gas EPC projects in Maluku. The role emphasizes handling technical drawings, revisions, and transmittals to ensure traceability and audit readiness.

You will coordinate receipt, registration, distribution, tracking, and filing of documents, maintain registers and logs, and liaise with engineers, contractors, clients, and stakeholders to ensure timely submissions and approvals.

Qualifications

• Minimum 3–5 years of experience as a Document Controller or in a similar role within Oil & Gas EPC.
• Experience in managing project documentation, technical drawings, document revisions, and transmittals.
• Candidates with a valid Indonesian ID card (KTP) registered in Maluku Province are preferred.

Responsibilities

• Coordinate the receipt, registration, distribution, tracking, and filing of project documents, technical drawings, reports, and official correspondence.
• Maintain accurate document registers, revision histories, transmittal logs, and document status records for project lifecycle.
• Liaise with engineering teams, contractors, clients, and internal stakeholders to facilitate timely submission, review, and distribution.
• Monitor document submission deadlines, revision status, and outstanding documents to ensure compliance with procedures and client requirements.
• Maintain an organized filing system with traceability and audit readiness.

Education

Bachelor’s degree (S1) in Engineering, Information Management, Business Administration, or related studies

Job description

Minimum of 3-5 years of experience as a Document Controller or in a similar role within the Oil & Gas EPC industry, with proven experience in managing project documentation, technical drawings, document revisions, and transmittals. Candidates holding a valid Indonesian ID card (KTP) registered in Maluku Province are preferred.

Coordinate the receipt, registration, distribution, tracking, and filing of project documents, technical drawings, reports, and official correspondence.

Maintain accurate document registers, revision histories, transmittal logs, and document status records to ensure proper document control throughout the project lifecycle.

Liaise with engineering teams, contractors, clients, and internal project stakeholders to facilitate timely document submission, review, approval, and distribution.

Monitor document submission deadlines, revision status, and outstanding documents to ensure compliance with project procedures and client requirements.

Maintain an organized document filing system and ensure proper document traceability, accessibility, and availability for project audits.

Bachelor’s degree (S1) in Engineering, Information Management, Business Administration, or related studies.