Document Controller: Engineering & EPC Project Docs Specialist

SeaOwl Group; Batam; On-site; IDR 167,400,000 - 279,000,000; Full time

Job summary

SeaOwl Group is seeking an experienced Document Controller to manage Engineering documents, transmittals, archives, and the Vendor Document Register across EPC projects. You will ensure traceability and accurate record-keeping for all exchanges with clients, vendors, and internal teams.

The role requires a bachelor’s degree in Engineering or related fields, 5+ years in document control, fluent English, and strong organizational skills to coordinate across multiple teams and locations under tight

Qualifications

• Bachelor’s degree in Engineering, Business Administration, or related discipline.
• Minimum 5 years of document control experience in Oil & Gas/EPC.
• Fluent in English (written and verbal).
• Excellent attention to detail and traceability in document handling.

Responsibilities

• Manage and control Engineering Documents, including documents listed in the TDR and documents received from Client, as well as Vendor Documents and Vendor Document Register (VDRL).
• Prepare, control, register, and maintain incoming/outgoing transmittals, document archives, and document exchange records, ensuring complete traceability.
• Coordinate document distribution to the correct internal and external parties in accordance with the project distribution matrix and instructions.
• Maintain accurate electronic filing, document status, revision control, document numbering, and archiving of technical documents and drawings.
• Ensure all document exchanges are properly recorded and traceable between SeaOwl and project stakeholders and vendors.
• Provide weekly VDRL monitoring reports accurately showing document status, including overdue documents, pending submissions/reviews, documents not yet submitted, and other outstanding issues requiring follow-up from/to Vendors.

Skills

Strong organizational & time mgmt

Multitasking abilities

Attention to detail

Fluent English

Team coordination

Education

Bachelor's Degree in Engineering or related

Tools

Microsoft Excel

AI platforms/tools familiarity

Job description

SeaOwl Group is seeking an experienced Document Controller to manage Engineering documents, transmittals, archives, and the Vendor Document Register across EPC projects. You will ensure traceability and accurate record-keeping for all exchanges with clients, vendors, and internal teams.

The role requires a bachelor’s degree in Engineering or related fields, 5+ years in document control, fluent English, and strong organizational skills to coordinate across multiple teams and locations under tight