Document Controller

SeaOwl Group; Batam; On-site; IDR 167,400,000 - 279,000,000; Full time

Job summary

SeaOwl Group is seeking an experienced Document Controller to manage Engineering documents, transmittals, archives, and the Vendor Document Register across EPC projects. You will ensure traceability and accurate record-keeping for all exchanges with clients, vendors, and internal teams.

The role requires a bachelor’s degree in Engineering or related fields, 5+ years in document control, fluent English, and strong organizational skills to coordinate across multiple teams and locations under tight

Qualifications

• Bachelor’s degree in Engineering, Business Administration, or related discipline.
• Minimum 5 years of document control experience in Oil & Gas/EPC.
• Fluent in English (written and verbal).
• Excellent attention to detail and traceability in document handling.

Responsibilities

• Manage and control Engineering Documents, including documents listed in the TDR and documents received from Client, as well as Vendor Documents and Vendor Document Register (VDRL).
• Prepare, control, register, and maintain incoming/outgoing transmittals, document archives, and document exchange records, ensuring complete traceability.
• Coordinate document distribution to the correct internal and external parties in accordance with the project distribution matrix and instructions.
• Maintain accurate electronic filing, document status, revision control, document numbering, and archiving of technical documents and drawings.
• Ensure all document exchanges are properly recorded and traceable between SeaOwl and project stakeholders and vendors.
• Provide weekly VDRL monitoring reports accurately showing document status, including overdue documents, pending submissions/reviews, documents not yet submitted, and other outstanding issues requiring follow-up from/to Vendors.

Skills

Strong organizational & time mgmt

Multitasking abilities

Attention to detail

Fluent English

Team coordination

Education

Bachelor's Degree in Engineering or related

Tools

Microsoft Excel

AI platforms/tools familiarity

Job description

Manage and control Engineering Documents, including documents listed in the TDR and documents received from Client, as well as Vendor Documents and Vendor Document Register (VDRL). Prepare, control, register, and maintain incoming/outgoing transmittals, document archives, and document exchange records, ensuring complete traceability. Coordinate document distribution to the correct internal and external parties in accordance with the project distribution matrix and instructions. Maintain accurate electronic filing, document status, revision control, document numbering, and archiving of technical documents and drawings. Ensure all document exchanges are properly recorded and traceable between SeaOwl and project stakeholders and vendors. Provide weekly VDRL monitoring reports accurately showing document status, including overdue documents, pending submissions/reviews, documents not yet submitted, and other outstanding issues requiring follow-up from/to Vendors.

Key responsibilities

Manage and control Engineering Documents, including documents listed in the TDR and documents received from Client, as well as Vendor Documents and Vendor Document Register (VDRL)

Prepare, control, register, and maintain incoming/outgoing transmittals, document archives, and document exchange records, ensuring complete traceability

Coordinate document distribution to the correct internal and external parties in accordance with the project distribution matrix and instructions

Maintain accurate electronic filing, document status, revision control, document numbering, and archiving of technical documents and drawings

Ensure all document exchanges are properly recorded and traceable between SeaOwl and project stakeholders and vendors

Provide weekly VDRL monitoring reports accurately showing document status, including overdue documents, pending submissions/reviews, documents not yet submitted, and other outstanding issues requiring follow-up from/to Vendors

About you

Minimum Bachelor's Degree in Engineering, Business Administration, or a related discipline

Minimum 5 years of experience in Document Control within the Oil & Gas / EPC sector

Fluent in English, both written and verbal

Energetic, fast learner, adaptable, and a strong team player

Able to multitask effectively and work in a fast-paced project environment with tight deadlines

Strong organizational and time management skills

Able to coordinate effectively across multiple teams and locations

Excellent attention to detail, particularly in document numbering, revision control, document status, transmittals, and filing/archiving of technical documents and drawings

Advanced proficiency in Microsoft Office, particularly Excel

Familiar with AI platforms/tools and able to use them appropriately to improve work efficiency and support document-control reporting