Document Controller

Datalec UK; Jakarta Pusat; On-site; IDR 89,280,000 - 156,240,000; Full time

Job summary

Datalec Precision Installations (DPI) is seeking a Document Controller to manage and organize project documentation, ensuring accuracy, version control, and secure storage. You will support the project team with administrative tasks, maintain a live document tracker, and collaborate with engineers and managers to meet deadlines.

The role requires strong attention to detail, a methodical approach, and the ability to work unsupervised while protecting confidential information in line with Data

Qualifications

• Previous experience in document control or project administration.
• Proficiency with document management software; SharePoint is advantageous.
• Detail-oriented with strong organisational skills.
• Methodical approach to managing documents.
• Adaptability to changing priorities and project requirements.
• Maintain strict confidentiality of sensitive information.

Responsibilities

• Maintain accurate records of project-related documents, including drawings, specifications, contracts, and correspondence.
• Ensure documents are up-to-date, properly versioned, and accessible to stakeholders.
• Collaborate with project managers, engineers and team members to organise and distribute project documentation.
• Implement document control procedures to ensure data integrity and compliance with standards.
• Create and manage a live document tracker for the project to record every document and transmittal.
• Assess the quality of all incoming and outgoing official documentation.
• Provide administrative support to the project team and attend project review meetings.
• Represent the business while upholding core values with internal and external stakeholders.
• Maintain confidentiality in line with data protection and information security standards.

Skills

Document management

Team collaboration

Unsupervised work

Deadline orientation

Communication

Tools

Procure

SharePoint

Job description

The Document Controller plays a crucial role in managing and organising project documentation. You’ll ensure that all documents are accurate, up-to-date, and securely stored. This is a key role within the project team; as such, you must possess a strong team ethic, a flexible approach, the ability to work unsupervised and to deadlines, and excellent communication skills.

Duties & Responsibilities

• Document Management: Maintain accurate records of project-related documents, including drawings, specifications, contracts, and correspondence.
• Version Control: Ensure that all documents are up-to-date, properly versioned, and accessible to relevant stakeholders.
• Collaboration: Work closely with project managers, engineers, and other team members to organise and distribute project documentation.
• Quality Assurance: Implement document control procedures to maintain data integrity and compliance with industry standards.
• Project Management: Create, populate & manage a live document tracker specific to the project to record every document and transmittal.
• Quality control: To assess the quality and properties of all incoming and outgoing official documentation.
• Administrative Support: Proactively manage all aspects of the day-to-day running of the project office; and provide full administrative support to the project team. Attend project review meetings and report to the documentation manager routinely.
• Represent the business, upholding our core values and behaviours with all internal and external customers, clients and third parties.
• Maintain business and client confidentiality, adhering to applicable Data Protection regulations and Information Security Standards in line with company and group policies and procedures.

Essential Skills and Experience

• Previous experience in document control or project administration.
• Proficiency in document management software and tools (especially Procure); SharePoint is advantageous.
• Detail-oriented: Attention to detail and strong organisational skills.
• Methodical:Systematic approach to managing documents.
• Adaptability:Able to handle changing priorities and project requirements.
• Confidentiality:Maintain strict confidentiality of sensitive information.

About Datalec Precision Installations (DPI)

Datalec Precision Installations provides world-class, global data centre solutions, specialising in connectivity design, bespoke manufacturing, construction, and installation services. Supported by unmatched technical expertise, we offer consultancy, technical and critical cleaning, electronic security, and managed services to address every data centre need.