Project Document Controller

Samara Lombok; Lombok; On-site; IDR 89,280,000 - 167,400,000; Full time

Job summary

Samara Lombok is seeking a documents controller and project administrator to own controlled flow, filing, traceability and retrieval of Infrastructure Delivery documentation. You will ensure teams work from approved information and maintain handover records across pre-construction to handover.

The role requires a Diploma or Bachelor in a related field and minimum 3 years in document-control or project-administration within construction or property development; strong MS Office and

Qualifications

• Diploma or bachelor qualification in Administration, Engineering, Construction Management, Information Management or a related field.
• Minimum 3 years of document-control or project-administration experience in construction, engineering or property development.
• Strong competence with Microsoft Office and structured electronic filing/document-management systems.
• Experience maintaining drawing registers, transmittals, correspondence, contracts and revision-controlled documents.

Responsibilities

• Maintain the Infrastructure master document register, including drawings, specifications, contracts, correspondence, approvals, inspection/test records, and handover documents.
• Control all incoming and outgoing documents, ensuring correct numbering, revision status, distribution, transmittals, and archiving.
• Ensure approved documents and drawings are accessible to relevant teams, while superseded versions are properly withdrawn and archived.
• Track submissions, approvals, overdue documents, and document-related risks, coordinating closely with the Project Controller, Civil CAD Drafter, and Engineering & Design team.
• Maintain handover and close-out records, including as-built drawings, warranties, inspection/test records, completion documents, and provide weekly document-control status updates.

Skills

Document control

Microsoft Office

Electronic filing systems

Drawing controls

Education

Diploma/Bachelor in Administration or related field

Tools

Document management system

Drawing registers

Job description

Own the controlled flow, filing, traceability and retrieval of Infrastructure Delivery documentation. The role ensures that project teams and contractors work from the correct approved information and that complete project records are maintained from pre-construction through construction, close-out and handover.

Key responsibilities

Maintain the Infrastructure master document register, including drawings, specifications, contracts, correspondence, approvals, inspection/test records, and handover documents.

Control all incoming and outgoing documents, ensuring correct numbering, revision status, distribution, transmittals, and archiving.

Ensure approved documents and drawings are accessible to relevant teams, while superseded versions are properly withdrawn and archived.

Track submissions, approvals, overdue documents, and document-related risks, coordinating closely with the Project Controller, Civil CAD Drafter, and Engineering & Design team.

Maintain handover and close-out records, including as-built drawings, warranties, inspection/test records, completion documents, and provide weekly document-control status updates.

About you

Diploma or bachelor qualification in Administration, Engineering, Construction Management, Information Management or a related field.

Minimum 3 years of document-control or project-administration experience in construction, engineering or property development.

Strong competence with Microsoft Office and structured electronic filing/document-management systems.

Experience maintaining drawing registers, transmittals, correspondence, contracts and revision-controlled documents.

Samara Lombok is a vertically integrated hospitality and real estate development platform shaping South Lombok’s next generation of coastal destinations. We design, develop and operate luxury villas and resort assets with disciplined governance, sustainable design and long-term capital stewardship. Backed by international investors and expanding across multiple functions, we are building a high-performance team of leaders and operators committed to excellence, impact and responsible growth.

Samara Lombok is a vertically integrated hospitality and real estate development platform shaping South Lombok’s next generation of coastal destinations. We design, develop and operate luxury villas and resort assets with disciplined governance, sustainable design and long-term capital stewardship. Backed by international investors and expanding across multiple functions, we are building a high-performance team of leaders and operators committed to excellence, impact and responsible growth.