Document Control Specialist: EDMS & Compliance

Surbana Consultants Pte Ltd – Kingdom of Saudi Arabia (KSA) branch; Indonesia; On-site; IDR 89,280,000 - 133,920,000; Full time

Job summary

Surbana Consultants Pte Ltd – Kingdom of Saudi Arabia (KSA) branch is seeking a detail-oriented Document Controller in Indonesia to manage incoming and outgoing drawings, contracts, and transmittals using an EDMS such as Aconex, ProjectWise, or SharePoint.

You will maintain rigorous version control, establish filing structures, track approvals, and prepare transmittals while supporting audits and project teams.

Qualifications

• Experience handling project documentation in EDMS systems.
• Understanding of version control and filing conventions.
• Familiarity with transmittals, reviews, and approvals.

Responsibilities

• Receive, register, log, and distribute documents using a document management system.
• Maintain accurate version control and archival of superseded documents.
• Establish filing structures and naming conventions for electronic and hard-copy documents.
• Track statuses, approvals, and review cycles; follow up to meet deadlines.
• Prepare transmittals and maintain relevant logs and registers.
• Ensure compliance with project/client/regulatory requirements and confidentiality.
• Support audits, assist project teams, and prepare handover documentation at close-out.
• Generate status reports on outstanding items and overdue actions.

Skills

Document management

Version control

Filing systems

Transmittals

Tools

Aconex

ProjectWise

SharePoint

Job description

Surbana Consultants Pte Ltd – Kingdom of Saudi Arabia (KSA) branch is seeking a detail-oriented Document Controller in Indonesia to manage incoming and outgoing drawings, contracts, and transmittals using an EDMS such as Aconex, ProjectWise, or SharePoint.

You will maintain rigorous version control, establish filing structures, track approvals, and prepare transmittals while supporting audits and project teams.