Contract Document Control Specialist – South Jakarta

MS Group; Jakarta Selatan; On-site; IDR 78,120,000 - 133,920,000; Part time

Benefits offered by this job

Contract flexibility

Professional development

Supportive work environment

Job summary

MS Group is seeking a Document Control professional for a contract role in South Jakarta, focusing on managing and controlling all organizational documents. You will develop controls, maintain a comprehensive system, and ensure compliance with regulatory standards.

The role requires meticulous attention to detail, strong knowledge of document management systems, and the ability to work independently with cross-functional teams.

Qualifications

• Experience in document control, records management, or similar admin role.
• Strong knowledge of document management systems and electronic filing practices.
• Excellent organisational skills with meticulous attention to detail.
• Proficient with Microsoft Office and document management software.
• Understanding of compliance requirements and regulatory standards in document management.
• Excellent communication and interpersonal skills.
• Ability to work independently while collaborating with cross-functional teams.
• Experience with version control and change management processes.
• Diploma or certification in records management, information management, or related field preferred.
• Familiarity with ISO standards related to document and records management advantageous.

Responsibilities

• Developing and implementing document control policies, procedures, and standards across the organisation.
• Creating, maintaining, and updating a comprehensive document management system for easy retrieval.
• Receiving, cataloguing, indexing, and filing documents per established protocols.
• Managing document versions and archiving or destroying outdated documents.
• Distributing documents to authorised personnel and tracking circulation.
• Maintaining audit trails of document transactions and records.
• Ensuring regulatory compliance and standards related to document management.
• Supporting document control audits and providing regular reports.
• Training staff on document control procedures and best practices.
• Liaising with departments to understand document management requirements.

Job description

MS Group is seeking a Document Control professional for a contract role in South Jakarta, focusing on managing and controlling all organizational documents. You will develop controls, maintain a comprehensive system, and ensure compliance with regulatory standards.

The role requires meticulous attention to detail, strong knowledge of document management systems, and the ability to work independently with cross-functional teams.