Project Admin & Document Control Specialist

PT Utomodeck Metal Works (Surabaya); Jakarta Pusat; On-site; IDR 55,800,000 - 89,280,000; Full time

Job summary

PT Utomodeck Metal Works (Surabaya) is seeking a detail-oriented Document Controller to manage and archive project documentation on-site in Jakarta. You will coordinate with project teams and support departments to ensure accurate records and timely administration.

The role involves preparing documents for PO, invoices, and project supports, tracking timesheets and attendance, and maintaining the project database. Strong MS Office and ERP/PM software skills are required.

Qualifications

• Must be able to manage and archive project documents accurately.
• Strong coordination with project team, finance, HR, procurement.
• Excellent attention to detail and timely reporting of administration tasks.

Responsibilities

• Perform administration and management of project documents.
• Prepare, input, and archive project-related documents.
• Create and manage periodic project administration reports.
• Monitor attendance data, timesheets, overtime, and personnel administration needs for the project.
• Assist in preparing documents for PO, invoice, BA, BAST, and project supporting documents.
• Coordinate with project team, finance, HR, procurement, and other relevant parties.
• Ensure completeness and accuracy of documents before submission to relevant parties.
• Monitor project schedules and administration requirements.
• Assist in procurement processes and administration of project operational needs.
• Organize and maintain project database and documentation.

Skills

Document control

Project coordination

Data entry

Records management

Tools

MS Office

ERP/PM software

Job description

PT Utomodeck Metal Works (Surabaya) is seeking a detail-oriented Document Controller to manage and archive project documentation on-site in Jakarta. You will coordinate with project teams and support departments to ensure accurate records and timely administration.

The role involves preparing documents for PO, invoices, and project supports, tracking timesheets and attendance, and maintaining the project database. Strong MS Office and ERP/PM software skills are required.