Document Controller

Surbana Consultants Pte Ltd – Kingdom of Saudi Arabia (KSA) branch; Indonesia; On-site; IDR 89,280,000 - 133,920,000; Full time

Job summary

Surbana Consultants Pte Ltd – Kingdom of Saudi Arabia (KSA) branch is seeking a detail-oriented Document Controller in Indonesia to manage incoming and outgoing drawings, contracts, and transmittals using an EDMS such as Aconex, ProjectWise, or SharePoint.

You will maintain rigorous version control, establish filing structures, track approvals, and prepare transmittals while supporting audits and project teams.

Qualifications

• Experience handling project documentation in EDMS systems.
• Understanding of version control and filing conventions.
• Familiarity with transmittals, reviews, and approvals.

Responsibilities

• Receive, register, log, and distribute documents using a document management system.
• Maintain accurate version control and archival of superseded documents.
• Establish filing structures and naming conventions for electronic and hard-copy documents.
• Track statuses, approvals, and review cycles; follow up to meet deadlines.
• Prepare transmittals and maintain relevant logs and registers.
• Ensure compliance with project/client/regulatory requirements and confidentiality.
• Support audits, assist project teams, and prepare handover documentation at close-out.
• Generate status reports on outstanding items and overdue actions.

Skills

Document management

Version control

Filing systems

Transmittals

Tools

Aconex

ProjectWise

SharePoint

Job description

## Document ControllerApplylocations: Indonesiatime type: Full timeposted on: Posted Yesterdaytime left to apply: End Date: July 31, 2026 (20 days left to apply)job requisition id: JR117264**Key Responsibilities*** Receive, register, log, and distribute incoming and outgoing documents (drawings, specifications, contracts, transmittals, RFIs, submittals, correspondence) using a document management system (e.g., Aconex, ProjectWise, SharePoint, EDMS).* Maintain accurate version control and revision history, ensuring only the latest approved documents are in circulation and superseded versions are clearly marked and archived.* Establish and maintain a logical filing structure and naming conventions for both electronic and hard-copy documents.* Track document status, approvals, and review cycles, and follow up with relevant parties to ensure deadlines are met.* Prepare and issue transmittals, and maintain registers and logs (drawing registers, submittal logs, correspondence logs).* Ensure documents comply with project, client, and regulatory requirements, including required formats, templates, and approval workflows.* Manage access permissions and confidentiality, ensuring sensitive information is protected and shared only with authorized personnel.* Support audits by retrieving documentation and demonstrating traceability and compliance.* Assist project teams, contractors, and consultants with document retrieval and queries.* Archive completed project documentation and prepare handover/as-built documentation at project close-out.* Generate periodic reports on document status, outstanding items, and overdue actionsAt Surbana Jurong, we put talent, hard work, teamwork and a fun workplace together to approach problems and solve them creatively and collaboratively. Join us in making a positive impact on the world!