Document Controller: Records & Compliance Lead

Surbana Consultants Pte Ltd – Kingdom of Saudi Arabia (KSA) branch; Jakarta Pusat; On-site; IDR 78,120,000 - 133,920,000; Full time

Job summary

Surbana Consultants Pte Ltd – Kingdom of Saudi Arabia (KSA) branch is seeking a Document Controller in Jakarta to manage incoming/outgoing project documents with an authoritative EDMS, ensure version control, and support audits.

The role requires organizing digital and physical filing, maintaining logs, and assisting project teams with retrieval and queries while safeguarding confidential information.

Qualifications

• Experience with document management systems (EDMS).
• Strong attention to detail and accuracy.

Responsibilities

• Receive, register, log, and distribute documents using a document management system.
• Maintain version control and archive superseded versions.
• Establish filing structures and naming conventions.
• Track status, approvals, and review cycles; follow deadlines.
• Prepare transmittals and maintain logs.
• Support audits with traceability and compliance.
• Assist teams with document retrieval and queries.
• Archive completed documentation and prepare handover documents.
• Generate periodic reports on status and overdue actions.

Skills

Attention to detail

Communication

Record keeping

Tools

Aconex

ProjectWise

SharePoint

Job description

Surbana Consultants Pte Ltd – Kingdom of Saudi Arabia (KSA) branch is seeking a Document Controller in Jakarta to manage incoming/outgoing project documents with an authoritative EDMS, ensure version control, and support audits.

The role requires organizing digital and physical filing, maintaining logs, and assisting project teams with retrieval and queries while safeguarding confidential information.