Document Control & ISO Coordinator

PT Cipta Solusi Andalan (CiSA); Jakarta Timur; On-site; IDR 66,960,000 - 111,600,000; Full time

Job summary

PT Cipta Solusi Andalan (CiSA) invites applications for a Document Control & ISO Coordinator to manage company documents, coordinate engineering and tender files, and support the Integrated Management System (IMS) covering ISO 9001, 14001, and 45001.

The role requires a diploma or bachelor’s degree in engineering or quality management, at least 1 year in document control or ISO administration, and strong organizational and communication skills. Placement: Jakarta.

Qualifications

• Minimum diploma or bachelor's degree in engineering, industrial engineering, quality management, or related field.
• At least 1 year of experience in document control, ISO administration, or quality assurance.
• Familiarity with document control procedures, revision management, and records keeping.
• Basic understanding of ISO 9001, ISO 14001, and ISO 45001 is preferred.
• Experience with ISO audit preparation or tender administration is an advantage.
• Strong organizational skills and ability to manage multiple priorities.

Responsibilities

• Manage and maintain company documents and records for traceability and accessibility.
• Control document issuance, distribution, revision, and updates to ensure latest versions.
• Maintain document master list and archiving.
• Coordinate with departments to follow document control procedures.
• Coordinate ISO-related activities to support IMS implementation and maintenance.
• Assist audits, management reviews, and continuous improvement activities.

Skills

Document control

ISO Administration

Quality Assurance

Microsoft Office

English communication

Education

Diploma/Bachelor in Engineering, Industrial Engineering, Quality Management, or related

Tools

Microsoft Excel

Job description

Hello Warga CiSA!

We’re Hiring! DOCUMENT CONTROL & ISO COORDINATOR

We are looking for a detail oriented and proactive individual to manage company documentation, coordinate Engineering and Tender documents, and support our Integrated Management System (IMS) covering ISO 9001, ISO 14001, and ISO 45001.

Key Responsibilities

Document Control & Management

• Manage, organize, and maintain company documents and records to ensure proper filing, traceability, and accessibility.
• Control document issuance, distribution, revision, and updates to ensure the latest versions are available to relevant departments.
• Maintain the document master list and ensure documents are properly identified, stored, and archived.
• Coordinate with relevant departments to ensure document control procedures are consistently followed.

Engineering & Tender Documentation

• Coordinate the management of Engineering documents, including technical drawings, specifications, manuals, and other technical records.
• Prepare, compile, review, and organize administrative documents required for tender submissions.
• Coordinate with the Sales, Engineering, and other related teams to ensure tender documents are complete and submitted within deadlines.
• Maintain proper records of Engineering and tender documentation.

ISO & Integrated Management System (IMS)

• Coordinate ISO-related activities to support the implementation and maintenance of ISO 9001, ISO 14001, and ISO 45001.
• Maintain and update relevant policies, procedures, work instructions, forms, and records in accordance with applicable ISO requirements.
• Coordinate internal and external audits, including audit preparation, documentation, and follow-up activities.
• Monitor non-conformities, corrective actions, and improvement plans to ensure timely follow-up and closure.
• Coordinate with relevant departments to monitor compliance with established procedures and applicable management system requirements.
• Support management reviews and continuous improvement initiatives related to the Integrated Management System.

Requirements

• Minimum Diploma or Bachelor’s Degree in Engineering, Industrial Engineering, Quality Management, or a related field.
• Minimum 1 year of experience in Document Control, ISO Administration, Quality Assurance, or a similar role.
• Familiarity with document control procedures, document revision management, and record keeping.
• Basic understanding of ISO 9001, ISO 14001, and ISO 45001 requirements is preferred.
• Experience in ISO audit preparation, Engineering documentation, or tender administration will be an advantage.
• Strong organizational skills, attention to detail, and the ability to manage multiple priorities.
• Good communication and coordination skills, with the ability to work across departments.
• Proficient in Microsoft Office.
• Proactive, responsible, systematic, and able to work independently.
• Good command of English, both written and spoken, will be an advantage.

Placement: Jakarta