Daily Worker Engineering Administrative Assistant

Four Seasons; Kuta Selatan; On-site; IDR 66,960,000 - 133,920,000; Full time

Benefits offered by this job

Salary and benefits package

Training and development opportunities

Employee discount at Four Seasons

Job summary

Four Seasons Resort Bali at Jimbaran Bay is seeking an Engineering Administrative Assistant to support the Engineering Department and ensure smooth administrative operations across the resort.

You will maintain engineering records, coordinate with Procurement and Finance, and assist in preparing reports and communications. The role requires strong organization, confidentiality, and fluent English and Bahasa Indonesia in a luxury hospitality environment.

Qualifications

• Diploma or Bachelor's Degree in Business Administration, Engineering, Hospitality Management, or related field.
• Experience in an administrative role, preferably within Engineering, Facilities Management, or Hospitality.
• Proficient in Microsoft Office (Excel, Word, PowerPoint, Outlook).
• Strong organizational and multitasking skills.
• Excellent attention to detail and accuracy.
• Good communication in English and Bahasa Indonesia.

Responsibilities

• Provide administrative support to the Engineering Department.
• Maintain and update engineering records, reports, and filing systems.
• Prepare purchase requests, track invoices, and coordinate with Procurement and Finance teams.
• Monitor and update preventive maintenance schedules and work orders.
• Assist in preparing departmental reports, presentations, and correspondence.
• Coordinate meetings, training sessions, and departmental communications.
• Maintain inventory records and assist in tracking engineering supplies and equipment.
• Ensure proper documentation for permits, licenses, and compliance-related requirements.
• Support payroll, attendance records, and scheduling administration for the Engineering team.
• Handle incoming calls, emails, and requests professionally.

Skills

Organizational skills

Multitasking

Communication skills

English & Bahasa Indonesia

Education

BA/BS or Diploma in Business Admin/Engineering/Hospitality

Tools

CMMS

Job description

About Four Seasons:

Four Seasons is powered by our people. We are a collective of individuals who crave to become better, to push ourselves to new heights and to treat each other as we wish to be treated in return. Our team members around the world create amazing experiences for our guests, residents, and partners through a commitment to luxury with genuine heart. We know that the best way to enable our people to deliver these exceptional guest experiences is through a world-class employee experience and company culture.

At Four Seasons, we believe in recognizing a familiar face, welcoming a new one and treating everyone we meet the way we would want to be treated ourselves. Whether you work with us, stay with us, live with us or discover with us, we believe our purpose is to create impressions that will stay with you for a lifetime. It comes from our belief that life is richer when we truly connect to the people and the world around us.

About the location:

Four Seasons Resort Bali at Jimbaran Bay is proud to provide our guests with the highest standards of luxury and personalized service. At Four Seasons we believe in recognizing a familiar face, welcoming a new one, and treating everyone we meet the way we would want to be treated ourselves. Whether you work with us, stay with us, live with us, discover with us, we believe our purpose is to create impressions that will stay with you for a lifetime. It comes from our belief that life is richer when we truly connect to the people and the world around us. Four Seasons Resort Bali at Jimbaran Bay is located on the southern tip of the island of Bali on the northeast slopes of the Bukit peninsula. Luxuriously appointed private villas are built into a gently terraced hillside named Bukit Permai, which means "beautiful hill".

About the role:

We are seeking a highly organized and detail-oriented Engineering Administrative Assistant to support the Engineering Department in ensuring smooth administrative operations and effective coordination of maintenance activities throughout the resort.

This position plays a key role in maintaining accurate records, supporting compliance requirements, coordinating departmental communications, and assisting the Engineering leadership team with daily administrative tasks.

What you will do:

• Provide administrative support to the Engineering Department.
• Maintain and update engineering records, reports, and filing systems.
• Prepare purchase requests, track invoices, and coordinate with Procurement and Finance teams.
• Monitor and update preventive maintenance schedules and work orders.
• Assist in preparing departmental reports, presentations, and correspondence.
• Coordinate meetings, training sessions, and departmental communications.
• Maintain inventory records and assist in tracking engineering supplies and equipment.
• Ensure proper documentation for permits, licenses, and compliance-related requirements.
• Support payroll, attendance records, and scheduling administration for the Engineering team.
• Handle incoming calls, emails, and requests in a professional and timely manner.

What you bring:

• Diploma or Bachelor's Degree in Business Administration, Engineering, Hospitality Management, or a related field.
• Previous experience in an administrative role, preferably within Engineering, Facilities Management, or Hospitality.
• Proficient in Microsoft Office (Excel, Word, PowerPoint, Outlook).
• Strong organizational and multitasking skills.
• Excellent attention to detail and accuracy.
• Ability to work independently and maintain confidentiality.
• Good communication skills in both English and Bahasa Indonesia.
• Experience with maintenance management systems (CMMS) is an advantage.

What we offer:

• Competitive Salary, wages, and a comprehensive benefits package.
• Excellent Training and Development opportunities.
• Employee Discount for stays at any Four Seasons worldwide.
• Complimentary Dry Cleaning for Employee Uniforms.
• Complimentary Employee Meals.