Engineering Admin Assistant at a Luxury Resort

Four Seasons; Provinsi Bali; On-site; IDR 60,000,000 - 90,000,000; Full time

Benefits offered by this job

Competitive salary

Training & development opportunities

Employee discount for stays at FourSe​

Dry cleaning for uniforms

Employee meals

Job summary

Four Seasons Resort Bali at Jimbaran Bay is seeking a highly organized Engineering Administrative Assistant to support the Engineering Department in maintaining smooth administrative operations and coordinating maintenance activities.

You will manage records, assist with compliance, coordinate communications, and support daily tasks of the Engineering leadership team, with a focus on accuracy, confidentiality, and timely delivery in a luxury resort setting.

Qualifications

• Diploma or Bachelor's degree in a relevant field.
• Experience in an administrative role, preferably within Engineering or Hospitality.
• Proficient in Microsoft Office and familiar with CMMS is an advantage.
• Strong organizational skills and attention to detail.
• Good communication in English and Bahasa Indonesia.

Responsibilities

• Provide administrative support to the Engineering Department.
• Maintain and update engineering records, reports, and filing systems.
• Prepare purchase requests, track invoices, and coordinate with Procurement and Finance teams.
• Monitor and update preventive maintenance schedules and work orders.
• Assist in preparing departmental reports, presentations, and correspondence.
• Coordinate meetings, training sessions, and departmental communications.
• Maintain inventory records and assist in tracking engineering supplies and equipment.
• Ensure proper documentation for permits, licenses, and compliance-related requirements.
• Support payroll, attendance records, and scheduling administration for the Engineering team.
• Handle incoming calls, emails, and requests in a professional and timely manner.

Skills

Organizational skills

Attention to detail

Communication skills

Multitasking

Confidentiality

Education

Diploma or Bachelor's Degree in Business Administration, Engineering, Hospitality Management, or related field

Tools

Microsoft Office

CMMS

Job description

Four Seasons Resort Bali at Jimbaran Bay is seeking a highly organized Engineering Administrative Assistant to support the Engineering Department in maintaining smooth administrative operations and coordinating maintenance activities.

You will manage records, assist with compliance, coordinate communications, and support daily tasks of the Engineering leadership team, with a focus on accuracy, confidentiality, and timely delivery in a luxury resort setting.