DOCUMENT CONTROL

MS Group; Jakarta Selatan; On-site; IDR 78,120,000 - 133,920,000; Part time

Benefits offered by this job

Contract flexibility

Professional development

Supportive work environment

Job summary

MS Group is seeking a Document Control professional for a contract role in South Jakarta, focusing on managing and controlling all organizational documents. You will develop controls, maintain a comprehensive system, and ensure compliance with regulatory standards.

The role requires meticulous attention to detail, strong knowledge of document management systems, and the ability to work independently with cross-functional teams.

Qualifications

• Experience in document control, records management, or similar admin role.
• Strong knowledge of document management systems and electronic filing practices.
• Excellent organisational skills with meticulous attention to detail.
• Proficient with Microsoft Office and document management software.
• Understanding of compliance requirements and regulatory standards in document management.
• Excellent communication and interpersonal skills.
• Ability to work independently while collaborating with cross-functional teams.
• Experience with version control and change management processes.
• Diploma or certification in records management, information management, or related field preferred.
• Familiarity with ISO standards related to document and records management advantageous.

Responsibilities

• Developing and implementing document control policies, procedures, and standards across the organisation.
• Creating, maintaining, and updating a comprehensive document management system for easy retrieval.
• Receiving, cataloguing, indexing, and filing documents per established protocols.
• Managing document versions and archiving or destroying outdated documents.
• Distributing documents to authorised personnel and tracking circulation.
• Maintaining audit trails of document transactions and records.
• Ensuring regulatory compliance and standards related to document management.
• Supporting document control audits and providing regular reports.
• Training staff on document control procedures and best practices.
• Liaising with departments to understand document management requirements.

Job description

About the role

MS Group is seeking a Document Control professional to join our team on a contract basis. This role is based in South Jakarta, Jakarta and plays a vital part in maintaining the integrity, accessibility, and compliance of our documentation systems. As Document Control, you will be responsible for managing, organising, and controlling all documents within the organisation, ensuring that critical information is properly stored, tracked, and distributed to relevant stakeholders. This position is essential to our operational efficiency and supports our commitment to maintaining high standards of information management and regulatory compliance.

Key responsibilities

Developing and implementing document control policies, procedures, and standards across the organisation

Creating, maintaining, and updating a comprehensive document management system that ensures easy retrieval and accessibility

Receiving, cataloguing, indexing, and filing documents in accordance with established protocols

Managing document versions and ensuring that all outdated or superseded documents are properly archived or destroyed

Distributing documents to authorised personnel and tracking document circulation

Maintaining accurate records of all document transactions and maintaining audit trails

Ensuring compliance with regulatory requirements and industry standards related to document management

Supporting document control audits and providing regular reports on document management activities

Training staff on document control procedures and best practices

Liaising with various departments to understand their document management requirements

What we’re looking for

Proven experience in document control, records management, or a related administrative role within a professional environment

Strong knowledge of document management systems and electronic filing practices

Excellent organisational skills with meticulous attention to detail

Proficiency in Microsoft Office applications and document management software

Understanding of compliance requirements and regulatory standards relevant to document management

Exceptional communication and interpersonal skills

Ability to work independently whilst collaborating effectively with cross‑functional teams

Experience with version control and change management processes

A diploma or certification in records management, information management, or a related field (preferred)

Familiarity with ISO standards related to document and records management (advantageous)

What we offer

MS Group is committed to providing a supportive and professional working environment for all employees. We offer competitive remuneration reflecting your experience and expertise, contract flexibility tailored to organisational needs, and the opportunity to develop your skills in a dynamic industry. We believe in fostering a collaborative workplace culture where your contributions are valued, and we actively support the professional development of our team members. We encourage applications from all qualified candidates and are happy to discuss any adjustments or support you may require during the recruitment process.

About us

MS Group is a forward‑thinking organisation dedicated to delivering excellence in client and sales administration services. With a strong commitment to operational efficiency, compliance, and customer satisfaction, we have established ourselves as a trusted partner for businesses across various sectors. Our team is composed of skilled professionals who take pride in maintaining the highest standards of professionalism and service delivery. We value integrity, precision, and collaboration, and we are committed to creating a workplace where innovation and continuous improvement are encouraged and rewarded.