Contract Admin & Records Coordinator

SPIE Turbomachinery; Balikpapan; On-site; IDR 66,960,000 - 133,920,000; Full time

Job summary

SPIE Turbomachinery in Indonesia is seeking a contract and project administration specialist to manage contract documentation, records, and related correspondence. The role involves maintaining personnel records, coordinating reports and invoices, and tracking milestones within project teams.

You will support onboarding, organize meetings, and ensure proper filing of documents, while communicating in English and ensuring compliance with contract management processes.

Qualifications

• Bachelor's Degree in Business Administration, Management, Engineering, Accounting, Finance, or related disciplines.
• Minimum 3 years of experience in contract administration, project administration, document control, or similar functions.
• Familiarity with service contracts and document management processes.
• Strong organizational and communication skills.
• Proficient in Microsoft Office applications.
• Written and spoken English proficiency.
• Valid KTP (Indonesia ID)

Responsibilities

• Manage contract-related documentation, correspondence, and records.
• Maintain personnel records, work orders, deliverables, and document registers.
• Coordinate submission of reports, invoices, timesheets, and supporting documents.
• Track contract milestones, deliverables, and administrative requirements.
• Support personnel onboarding and documentation processes.
• Arrange meetings, prepare minutes of meetings, and monitor action items.
• Ensure proper filing, retention, and retrieval of project documents.
• Provide administrative support to COMPANY and project teams.

Skills

Organizational skills

Communication skills

English proficiency

KTP holder

Education

Bachelor's Degree in Business Administration/Related

Tools

Microsoft Office

Job description

SPIE Turbomachinery in Indonesia is seeking a contract and project administration specialist to manage contract documentation, records, and related correspondence. The role involves maintaining personnel records, coordinating reports and invoices, and tracking milestones within project teams.

You will support onboarding, organize meetings, and ensure proper filing of documents, while communicating in English and ensuring compliance with contract management processes.