Contract Admin Services M/F

SPIE Turbomachinery; Balikpapan; On-site; IDR 66,960,000 - 133,920,000; Full time

Job summary

SPIE Turbomachinery in Indonesia is seeking a contract and project administration specialist to manage contract documentation, records, and related correspondence. The role involves maintaining personnel records, coordinating reports and invoices, and tracking milestones within project teams.

You will support onboarding, organize meetings, and ensure proper filing of documents, while communicating in English and ensuring compliance with contract management processes.

Qualifications

• Bachelor's Degree in Business Administration, Management, Engineering, Accounting, Finance, or related disciplines.
• Minimum 3 years of experience in contract administration, project administration, document control, or similar functions.
• Familiarity with service contracts and document management processes.
• Strong organizational and communication skills.
• Proficient in Microsoft Office applications.
• Written and spoken English proficiency.
• Valid KTP (Indonesia ID)

Responsibilities

• Manage contract-related documentation, correspondence, and records.
• Maintain personnel records, work orders, deliverables, and document registers.
• Coordinate submission of reports, invoices, timesheets, and supporting documents.
• Track contract milestones, deliverables, and administrative requirements.
• Support personnel onboarding and documentation processes.
• Arrange meetings, prepare minutes of meetings, and monitor action items.
• Ensure proper filing, retention, and retrieval of project documents.
• Provide administrative support to COMPANY and project teams.

Skills

Organizational skills

Communication skills

English proficiency

KTP holder

Education

Bachelor's Degree in Business Administration/Related

Tools

Microsoft Office

Job description

• 1. Manage contract-related documentation, correspondence, and records.
• 2. Maintain personnel records, work orders, deliverables, and document registers.
• 3. Coordinate submission of reports, invoices, timesheets, and supporting documents.
• 4. Track contract milestones, deliverables, and administrative requirements.
• 5. Support personnel onboarding and documentation processes.
• 6. Arrange meetings, prepare minutes of meetings, and monitor action items.
• 7. Ensure proper filing, retention, and retrieval of project documents.
• 8. Provide administrative support to COMPANY and project teams.

Profile

• 1. Bachelor's Degree (S1) in Business Administration, Management, Engineering, Accounting, Finance, or related disciplines.
• 2. Minimum 3 years of experience in contract administration, project administration, document control, or similar functions.
• 3. Familiarity with service contracts and document management processes.
• 4. Strong organizational and communication skills.
• 5. Proficient in Microsoft Office applications.
• 6. in written and spoken English.
• 7. Having Valid KTP ( Indonesia ID )

Working at spie

What can we offer you?

Location

Minimum level of experience required

3 years or more

Languages

English (E-Native or bilingual proficiency)

we are multinational company with excellent services

General information

Organisation

About SPIE Global Services Energy

About SPIE Global Services Energy

As an international subsidiary of the SPIE Group present in around 30 countries in Europe, Africa, Asia Pacific, the Middle East and Americas, SPIE Global Services Energy operates across the entire energy production infrastructure value chain, from design to maintenance. SPIE Global Services Energy relies on an extensive local network to quickly deploy resources and meet its customers' needs in the safest possible conditions.

Drawing on the expertise of its 5,000 employees, SPIE Global Services Energy helps players in the oil, gas and renewable energies industries improve the technical performance of their infrastructure, increase their energy efficiency and reduce their carbon footprint.

With 55,000 employees and a strong local presence, SPIE group achieved in 2025 consolidated revenue of €10.4 billion and consolidated EBITA of €793 million.

Reference

2026-44624

2026-44624

Publication date

07/09/2026

Technical Facilities Management

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