Commercial & Admin Assistant

TITANICOM TECH LIMITED; Jakarta Pusat; On-site; IDR 22,320,000 - 44,640,000; Full time

Job summary

TITANICOM TECH LIMITED is seeking a detail-oriented administrator to support daily operations, coordinate across departments, and assist in data collection and reporting. The role involves organizing documents, maintaining records, and ensuring smooth interdepartmental communication from Jakarta.

You will help management with meetings, presentations, and business reviews, and assist with commercial documentation such as quotations, POs, invoices, and contracts, while tracking basic expenses.

Responsibilities

• Support daily business operations and coordinate administrative activities across departments.
• Collect, organize, and maintain business data; prepare regular reports for management.
• Prepare, organize, and maintain business documents, agreements, reports, and records.
• Coordinate with Sales, Finance, HR, Procurement, Project, Service, and other departments.
• Assist management in preparing meetings, presentations, reports, and business reviews.
• Assist with quotations, purchase orders, invoices, contracts, and other commercial documents; track basic expenses.

Job description

1.Business Operations SupportSupport daily business operations and coordinate administrative activities across departments.Follow up on operational tasks,requests,and action items to ensure timely completion.Assist management and teams with business-related administrative requirements.

2.Data &ReportingCollect,organize,and maintain business and operational data.Prepare regular reports,summaries,and presentations for management.Monitor key business information and provide data for decision-making.Maintain accurate records and databases.

3.Document &Process ManagementPrepare,organize,and maintain business documents,agreements,reports,and records.Ensure documents are properly filed and easily accessible.Support the implementation and improvement of internal procedures and workflows.Monitor administrative processes and identify areas for improvement.

4.Cross-Department CoordinationCoordinate with Sales,Finance,HR,Procurement,Project,Service,and other departments.Follow up on interdepartmental requests and ensure information is communicated accurately.Support smooth coordination between different teams and business functions.

5.Business &Management SupportAssist management in preparing meetings,presentations,reports,and business reviews.Prepare meeting agendas and minutes and follow up on agreed action items.Support business planning,budgeting,and other management initiatives when required.

6.Commercial &Administrative SupportAssist with quotations,purchase orders,invoices,contracts,and other commercial documentation.Coordinate with relevant departments to ensure commercial documents are complete and accurate.Support basic tracking of business expenses,orders,and operational activities.