BOD Secretary (Mandarin Speaker)

PT HUAMING POWER INDONESIA; Desa Ciranjeng; On-site; IDR 180,000,000 - 300,000,000; Full time

Job summary

PT HUAMING POWER INDONESIA is seeking a professional BOD Secretary (Mandarin Speaker) to provide executive-level administrative support and ensure seamless communication for the Board of Directors. The role requires exceptional organization, confidentiality, and the ability to bridge business communication across Mandarin, Indonesian, and English.

The ideal candidate has 2–3 years of experience as a BOD Secretary or EA in a Chinese corporate or multinational manufacturing environment, with

Qualifications

• Bachelor’s or Associate degree in Mandarin language or related field.
• Advanced Mandarin fluency; English and Indonesian proficiency.
• 2–3 years’ experience as BOD Secretary / EA in a Chinese corporate or multinational manufacturing environment.
• Proficient in MS Office and digital collaboration tools.
• Excellent interpersonal and confidentiality skills.

Responsibilities

• Manage, coordinate, and organize daily schedules for the Board of Directors.
• Provide interpretation and translation between Mandarin, Indonesian, and English during meetings and correspondence.
• Prepare meeting materials, take accurate MoM, and track action items.
• Draft, review, and filter incoming reports and documents for BOD review.
• Serve as gatekeeper to manage communications to the Board and safeguard sensitive information.

Skills

Mandarin language proficiency

Advanced Mandarin (HSK 5/6)

English proficiency

Indonesian proficiency

Excellent communication

Organizational skills

Problem-solving

Confidentiality

Education

Bachelor's degree

Associate degree

Tools

Microsoft Office

Google Workspace

Zoom

WeChat

Job description

We are looking for a professional and dependable BOD Secretary (Mandarin Speaker) to provide executive-level administrative support and facilitate seamless communication for the Board of Directors (BOD). Success in this role relies on exceptional organizational skills, high confidentiality, and the ability to bridge business communication effectively between management, internal teams, and external stakeholders in Mandarin, Indonesian, and English.

Responsibilities

• Manage, coordinate, and organize daily schedules, appointments, and business travel itineraries (accommodation, visa, transportation) for the Board of Directors.
• Provide professional verbal interpretation and written translation services between Mandarin, Indonesian, and English during business meetings, official documentation, and corporate correspondence.
• Prepare meeting materials, arrange conference setups, record accurate minutes of meeting (MoM), and track the execution of BOD action items and decisions.
• Draft, review, and filter incoming reports, correspondence, and operational documents prior to BOD review and approval.
• Serve as the primary gatekeeper to manage, filter, and streamline internal and external communications directed to the Board of Directors.
• Safeguard sensitive executive data, proprietary corporate documents, and strategic business information with the highest standards of confidentiality and integrity.

Qualifications

• Education: Bachelor’s degree or Associate degree in any field (majors in Mandarin Language/Literature, Business Mandarin, Secretarial Studies, or Office Administration are preferred).
• Language Proficiency: Advanced proficiency in written and spoken Mandarin (HSK Level 5/6 certification is preferred), with fluency in English and Indonesian.
• Work Experience: Minimum of 2–3 years of proven experience as a BOD Secretary, Executive Assistant, or Professional Interpreter in a Chinese corporate or multinational manufacturing environment.
• Technical Skills: Proficient in Microsoft Office (Word, Excel, PowerPoint) and digital collaboration tools (Google Workspace, Zoom, WeChat, etc.).
• Soft Skills: Outstanding interpersonal communication skills, professional demeanor, strong problem-solving abilities, and the capacity to work independently under pressure with flexible working hours.