Entertainment Operations Coordinator – Bali Beach Club

FINNS Global Limited; Canggu; On-site; IDR 66,960,000 - 107,136,000; Full time

Benefits offered by this job

World-renowned beach club

Growth within the company

Competitive salary package

FINNS Bali Membership

BPJS and Mandiri healthcare

Job summary

FINNS World's Best Beach Club in Bali, Indonesia seeks an organized Administrative Assistant to support events and daily operations. You will manage schedules for DJs and artists, coordinate travel and riders, and handle contracts and invoices for entertainment vendors.

The role requires strong English and Bahasa Indonesia communication, plus proficiency with MS Office and Google Workspace in a fast-paced, high-energy beach club environment.

Qualifications

• Experience supporting hospitality or events teams is a strong plus.
• Excellent organizational and communication skills are essential.
• Proficiency with MS Office and Google Workspace is required.

Responsibilities

• Maintain, update, and distribute monthly/weekly schedules for resident DJs, live musicians, dancers, and technical crews.
• Collect required documents, contracts, invoices, and performance agreements from artists, agencies, and entertainment vendors.
• Coordinate artist travel, accommodation, transport, and rider requirements for visiting talent and guest DJs.
• Track department expenses, prepare weekly/monthly payment requests, and assist with budget record-keeping.
• Liaise between Entertainment, Marketing, Operations, and Sound/Lighting teams to ensure smooth daily setup and event execution.
• Assist in maintaining department records for equipment, costumes, props, and media assets.
• General Department Support: Provide administrative and administrative support for special events, festivals, and day-to-day department needs.

Skills

Administrative support

Organizational skills

Multitasking

MS Office

Google Workspace

English & Bahasa Indonesia

Tools

Microsoft Excel

Google Docs

Google Sheets

Google Drive

Job description

FINNS World's Best Beach Club in Bali, Indonesia seeks an organized Administrative Assistant to support events and daily operations. You will manage schedules for DJs and artists, coordinate travel and riders, and handle contracts and invoices for entertainment vendors.

The role requires strong English and Bahasa Indonesia communication, plus proficiency with MS Office and Google Workspace in a fast-paced, high-energy beach club environment.