Bali-Based Operations & Executive Assistant

Nusa Digital Works; Provinsi Bali; On-site; IDR 133,920,000 - 200,880,000; Full time

Benefits offered by this job

Performance bonuses

Team benefits

AI tools access

Job summary

Nusa Digital Works is building a Bali office in Babakan, Canggu, seeking an organised Operations & Executive Assistant to coordinate people, create structure and take ownership. The role involves office administration, recruitment support, and cross-functional coordination with internal teams.

The ideal candidate has experience in operations or HR, strong organisational skills, and is comfortable using AI tools daily. The position is full-time and based in Bali.

Qualifications

• Relevant experience in operations, HR, office management, executive assistance or project coordination.
• Practical recruitment and onboarding experience.
• Strong organisation, follow-up and problem-solving skills.
• Comfortable holding team members accountable and managing several priorities at once.
• Able to work independently and make sensible decisions when the founder is unavailable.
• Strong Google Workspace or Microsoft Office skills; confident with spreadsheets and reporting.
• Comfortable using AI assistants such as ChatGPT, Claude, Gemini or Codex in daily work.

Responsibilities

• Oversee day-to-day office organisation and administration.
• Support recruitment from job posting and screening through interviews, onboarding and HR follow-up.
• Coordinate customer support, video production and other internal operational teams.
• Track tasks, deadlines, KPIs, performance and deliverables across the office.
• Prepare concise daily and weekly reports for the founder, highlighting risks, delays and decisions required.
• Create and improve SOPs, follow up with team members and help resolve operational problems.
• Support Indonesian HR administration and coordinate with external providers when needed.
• Use AI tools to research, draft, summarise, organise information and improve recurring workflows.

Skills

Organisation

HR & Recruitment coordination

Project coordination

Reporting & analytics

AI tools usage (ChatGPT, Claude, etc.)

Google Workspace

Microsoft Office

Tools

Google Workspace

Microsoft Office

AI tools (ChatGPT, Claude, Gemini, Codex)

Job description

Nusa Digital Works is building a Bali office in Babakan, Canggu, seeking an organised Operations & Executive Assistant to coordinate people, create structure and take ownership. The role involves office administration, recruitment support, and cross-functional coordination with internal teams.

The ideal candidate has experience in operations or HR, strong organisational skills, and is comfortable using AI tools daily. The position is full-time and based in Bali.