Personal Assistant to Business Owner

Cascade International Property Pty Ltd; Provinsi Bali; On-site; IDR 66,960,000 - 133,920,000; Full time

Job summary

Cascade International Property Pty Ltd in Bali is seeking a highly motivated Personal Assistant to support the Business Owner in a fast-paced, entrepreneurial environment. You will manage calendars, coordinate daily activities across property, construction, spa and technology ventures, and ensure tasks are completed on time while maintaining discretion and professionalism.

You will accompany the owner on occasional errands and early-morning routines, handle client communications, and use AI

Qualifications

• Prior Personal Assistant/EA/Operations experience preferred.
• Excellent organisation and time-management; able to handle multiple priorities.
• Strong initiative with practical, solution-oriented mindset.
• Excellent English written and verbal communication for international clients.
• Based in Bali or willing to work from a Bali office.
• Willing to work six days per week and start as early as 4:30 AM when required.
• Proficient in Google Workspace or willing to learn quickly.
• Willingness to learn and actively use AI tools to improve productivity.

Responsibilities

• Manage the owner's daily schedule, appointments, meetings, and personal commitments.
• Review and update the owner's calendar daily and prepare upcoming agendas.
• Provide daily personal assistance, including gym visits and morning walks.
• Start work as early as 4:30 AM when needed, adapting to changing priorities.
• Coordinate with contractors, vendors, suppliers, consultants, and internal teams to meet deadlines.
• Handle client communications and maintain professional relationships for the owner.
• Prepare reports, meeting notes, presentations, quotations, and other documents.
• Use AI tools and digital platforms to automate tasks and streamline operations.

Skills

Organisation & time management

Initiative & problem solving

English communication

Flexibility with schedule

Discretion & professionalism

Tools

Google Workspace

AI tools (ChatGPT)

Job description

We are seeking a highly motivated and adaptable Personal Assistant to the Business Owner to join our team in Bali. This is a hands-on role for someone who enjoys working in a fast-paced, entrepreneurial environment and is comfortable managing a wide range of responsibilities. You will work directly with the owner, helping coordinate daily activities, manage business priorities, communicate with clients and vendors, and ensure that important tasks are completed on time. Your responsibilities will extend beyond a traditional office-based assistant role. You will occasionally accompany the owner to the gym, join morning walks with the owner's dog, and support early-morning routines when required. You must be comfortable with a flexible daily schedule, including starting work in early morning. You will also assist in overseeing day-to-day activities across our property and construction projects, spa and beauty businesses, and technology-related operations. From managing calendars and following up with contractors to handling client communications and resolving operational issues, your goal is to make the owner's professional and daily life more organised, efficient, and stress-free.

Key responsibilities

• Manage the owner's daily schedule, appointments, meetings, and personal commitments, ensuring all activities are properly organised and prioritised.
• Review and update the owner's calendar daily, including entering new appointments, setting reminders, checking schedule conflicts, and preparing upcoming agendas.
• Provide daily personal assistance, including accompanying the owner to the gym, joining morning walks with the owner's dog, and assisting with other activities when required.
• Be prepared to start work as early as 4:30 AM when needed, with the ability to adapt to changing schedules and business priorities.
• Monitor and follow up on business operations across property development, construction, spa and beauty, and technology-related businesses.
• Coordinate with contractors, vendors, suppliers, consultants, and internal team members to ensure tasks, deliveries, and commitments are completed on time.
• Follow up on outstanding issues, identify potential problems, and proactively find practical solutions before they escalated.
• Handle client communications, respond to enquiries, coordinate appointments, and maintain professional relationships on behalf of the owner.
• Assist with preparing reports, meeting notes, presentations, quotations, business correspondence, and other documents as required.
• Use AI tools, digital platforms, and emerging technologies to improve productivity, automate repetitive tasks, and streamline business operations.

About you

• Previous experience as a Personal Assistant, Executive Assistant, Business Assistant, Operations Coordinator, or in a similar role is preferred.
• Excellent organisational and time-management skills, with the ability to manage multiple priorities and changing schedules.
• Strong initiative and problem-solving abilities, with a practical, solution-oriented mindset.
• Excellent written and verbal communication skills in English, with the confidence to communicate professionally with international clients, vendors, and business partners.
• Comfortable working six days per week and adapting to a schedule that may occasionally require starting as early as 4:30 AM.
• Willingness to accompany the owner to the gym, participate in morning walks with the owner's dog, and assist with other daily activities when required.
• Strong follow-up skills and the ability to ensure that tasks are completed without constant supervision.
• Proficient in Google Workspace, including Google Calendar, Gmail, Google Sheets, and Google Docs, or willing to learn quickly.
• Willingness to learn and actively use AI tools such as ChatGPT and other emerging technologies to improve work efficiency.
• Must be based in Bali or willing to work from our Bali office.

About us

Cascade International Property Pty Ltd is a forward-thinking business operating across multiple industries, including property development and construction. We are committed to innovation, operational excellence, and the continuous improvement of our businesses through modern systems, technology, and AI-driven solutions.

Your application will include the following questions:

• Which of the following statements best describes your right to work in Indonesia?
• How many years' experience do you have as a personal assistant?
• Which of the following types of qualifications do you have?