Administrative Specialist (Mandarin)

PT Hangzhou Hydro Maha Agung Construction; Jakarta Pusat; On-site; IDR 55,800,000 - 89,280,000; Full time

Job summary

PT Hangzhou Hydro Maha Agung Construction seeks an organized administrator with Mandarin interpreting skills to support daily office management and HR tasks in Jakarta. You will greet clients, manage events and gifts, and assist with recruitment, attendance, and labor contracts, while handling visas for Chinese staff.

Proficiency in Mandarin (HSK 3+) and experience with payroll, social insurance, and compliance are required.

Qualifications

• Fluent in Mandarin Chinese; HSK 3 or above preferred.
• Experience with payroll, social insurance, and compliance.
• Proficient with office software and document management.
• Strong organizational, detail-oriented, and communicative skills.

Responsibilities

• Manage daily office administration and support team operations.
• Greet clients/visitors and organize business events and gifts.
• Assist with recruitment, attendance, leave, and labor contracts.
• Handle work visas and residence permits for Chinese employees.
• Coordinate with government agencies on HR, social security, and immigration.
• Provide bilingual interpretation between the company and Indonesian partners and staff.
• Accompany Chinese staff in meetings and procurement as on-site interpreter.
• Translate contracts and documents Mandarin-Indonesian.

Skills

Mandarin Chinese

Payroll

Social insurance

Compliance

Office software

Organization

Communication

Interpreting

Education

HSK 3 or higher

Tools

Payroll software

HRIS

Microsoft Office

Job description

Responsible for daily office administrative management and supporting team operations.

Responsible for receiving company clients/visitors, organizing business events, and corporate gift management.

Assist with the recruitment, attendance, leave, and labor contract management of employees.

Responsible for handling and renewing work visas and residence permits for Chinese employees.

Liaise with local government authorities such as human resources and social security bureaus and the immigration office to coordinate company administrative needs.

Translation Requirements

Provide bilingual interpretation between the company and Indonesian partners and Indonesian employees.

Accompany Chinese staff on meetings, business outings, and procurement activities as an on-site interpreter.

Responsible for Mandarin-Indonesian bidirectional translation of contracts, business documents, correspondence, and other materials.

About You

Able to communicate fluently and write in Mandarin Chinese (HSK Level 3 or above preferred).

Experience in payroll, social insurance, and compliance.

Proficient in office software.

Strong organizational skills, detail-oriented, strong responsibility and excellent communication skills.