Administrative Mandarin Translator

Pengiklan Anonim; Kota Medan ᯔᯩᯑᯉ᯲; On-site; IDR 60,000,000 - 90,000,000; Full time

Job summary

Pengiklan Anonim seeks a bilingual translator and administrative support specialist to handle English-Mandarin translations and facilitate international communications. You will manage documents, schedules, and meeting notes, ensuring accuracy and confidentiality across corporate processes.

The role requires professional Mandarin and English, plus experience in translation or bilingual administration, with strong organisational skills and proficiency in MS Office.

Qualifications

• Fluent in Mandarin and English at a professional level.
• Proven translator or bilingual administrative experience.
• Strong organisational and time management skills.
• Attention to detail and accuracy in all communications.
• Proficient in MS Office and translation tools.
• Strong professional communication with stakeholders.
• Discretion and confidentiality with sensitive information.
• Understanding of business culture in English/Mandarin contexts.
• Proactive problem-solving and team support.

Responsibilities

• Translate business documents, correspondence, emails, and reports between English and Mandarin.
• Provide interpretation during meetings, negotiations, and client interactions.
• Maintain organised filing systems and databases for translated documents.
• Assist with scheduling, diary management, and meeting coordination with international stakeholders.
• Prepare minutes and reports of meetings in Mandarin communications.
• Support development and maintenance of multilingual templates and standards.
• Liaise between internal teams and Mandarin-speaking clients to ensure clear communication.
• Perform general administrative duties including data entry and document preparation.
• Ensure confidentiality when handling sensitive business information.

Skills

Mandarin-English fluency

Translator experience

Organisation & time management

Attention to detail

MS Office proficiency

Professional communication

Discretion & confidentiality

Business culture understanding

Proactive problem-solving

Corporate admin experience

Tools

Translation software

Job description

Translating business documents, correspondence, emails, and reports from English to Mandarin Chinese and vice versa with accuracy and cultural sensitivity

Providing interpretation support during meetings, negotiations, and client interactions involving Mandarin-speaking parties

Maintaining organised filing systems and databases for translated documents and administrative records

Assisting with scheduling, diary management, and coordination of meetings involving international stakeholders

Preparing minutes and reports of meetings conducted in or involving Mandarin language communications

Supporting the development and maintenance of multilingual templates and documentation standards

Liaising between internal teams and external Mandarin-speaking clients or partners to ensure effective communication

Performing general administrative duties including data entry, correspondence management, and document preparation

Ensuring confidentiality and sensitivity when handling business-critical information during translation and administrative tasks

What we're looking for :

Fluency in both Mandarin Chinese (written and spoken) and English at a professional level

Proven experience as a translator or in a bilingual administrative role

Strong organisational and time management skills with the ability to handle multiple priorities

Excellent attention to detail and commitment to accuracy in all written and verbal communications

Proficiency in Microsoft Office applications and familiarity with translation software or tools

Professional communication skills with the ability to interact effectively with colleagues and external stakeholders

Discretion and confidentiality when handling sensitive business information

Understanding of business culture and protocols in both English and Mandarin-speaking contexts

A proactive approach to problem-solving and willingness to support team objectives

Preferred: Experience in administrative support within a corporate or business environment, or prior experience with international business communications