Administrative Executive – On-site Indonesia, Housing & Operations

Smartdeer Services Centre; Jawa Barat; On-site; IDR 89,280,000 - 133,920,000; Full time

Job summary

Smartdeer Services Centre in Indonesia is seeking an Administrative Executive to support daily operations, coordinate administrative affairs, manage attendance, assist with local housing arrangements, and maintain business documentation.

The ideal candidate is highly organized, communicates effectively with diverse stakeholders, and can drive tasks to completion in a fast-paced, multicultural environment. Chinese language proficiency is a strong advantage for regional teams.

Qualifications

• Bachelor’s degree or diploma in Business Administration, Human Resources, or related field.
• 3–5 years of relevant administrative or office management experience.
• Strong interpersonal and communication abilities across multiple stakeholders.
• Excellent attention to detail and ability to manage multiple priorities.

Responsibilities

• Coordinate local housing for employees, including apartment sourcing, lease coordination, and landlord communication.
• Collect, organize, and maintain administrative documents and company records.
• Manage employee attendance, leave administration, and related HR tasks.
• Liaise with external vendors, service providers, and government/local authorities as required.
• Support office administration, procurement, and daily operational activities.
• Follow up on cross-functional tasks and ensure projects are completed on schedule.
• Assist with onboarding and other employee support activities.
• Perform other administrative duties assigned by management.

Skills

Communication skills

Organizational skills

Proactivity

Multicultural adaptability

Attention to detail

Education

Bachelor’s or Diploma in Business Administration / HR

Tools

Microsoft Office (Excel, Word, PowerPoint)

Job description

Smartdeer Services Centre in Indonesia is seeking an Administrative Executive to support daily operations, coordinate administrative affairs, manage attendance, assist with local housing arrangements, and maintain business documentation.

The ideal candidate is highly organized, communicates effectively with diverse stakeholders, and can drive tasks to completion in a fast-paced, multicultural environment. Chinese language proficiency is a strong advantage for regional teams.