Admin Utility

IFFCO Group; Batam; On-site; IDR 100,000,000 - 160,000,000; Full time

Job summary

IFFCO Group in Batam, Kepulauan Riau, Indonesia seeks an administrative assistant to support the Utility Department's daily operations. You will handle routine admin tasks, document distribution, and filing to ensure efficient department workflows.

Candidate should have a D3/S1 in any field with 1 year experience, solid communication skills in English, and familiarity with SAP. The role emphasizes accuracy, discipline, and a hands-on approach to keeping all utilities records up-to-date.

Qualifications

• Diploma (D3) or Bachelor’s degree (S1) in any field with at least 1 year of experience.
• Good communication skills with a minimum passive proficiency in English.
• Detail-oriented, diligent, disciplined, and able to follow instructions effectively.
• Physically and mentally fit.
• Knowledge and understanding of SAP operations is highly preferred.

Responsibilities

• Manage and perform day-to-day administrative activities to support the smooth operations of the Utility Department.
• Prepare, organize, and ensure the timely distribution of reports and relevant documents to support departmental activities.
• Maintain accurate and well-organized filing and documentation systems for all Utility files and records, both physically and digitally.
• Carry out administrative tasks and instructions related to the scope of the position to support departmental needs.
• Provide administrative assistance to support the daily activities of the Maintenance and Utility Departments.
• Communicate and follow up on Utility personnel’s concerns with HR/GA regarding discrepancies related to overtime, compensation, Extra Fooding, and other related matters.
• Ensure that administrative equipment and work tools within the Utility Department are properly maintained and kept in good working condition.

Skills

Strong communication

English proficiency

Detail-oriented

Discipline

Physical fitness

Mental fitness

Education

Diploma (D3) or Bachelor’s Degree (S1) in any field

Tools

SAP

Job description

Responsible for providing administrative and operational support to the Utility Department, ensuring that all administrative activities are carried out effectively, systematically, and in accordance with established procedures.

Job Responsibilities

• Manage and perform day-to-day administrative activities to support the smooth operations of the Utility Department.
• Prepare, organize, and ensure the timely distribution of reports and relevant documents to support departmental activities.
• Maintain accurate and well-organized filing and documentation systems for all Utility files and records, both physically and digitally.
• Carry out administrative tasks and instructions related to the scope of the position to support departmental needs.
• Provide administrative assistance to support the daily activities of the Maintenance and Utility Departments.
• Communicate and follow up on Utility personnel’s concerns with HR/GA regarding discrepancies related to overtime, compensation, Extra Fooding, and other related matters.
• Ensure that administrative equipment and work tools within the Utility Department are properly maintained and kept in good working condition.

Qualifications

• Min. Diploma (D3) or Bachelor’s Degree (S1) in any field, with at least 1 year of relevant work experience.
• Strong communication skills with a minimum passive proficiency in English.
• Detail-oriented, diligent, disciplined, and able to follow instructions effectively.
• Physically and mentally fit.
• Knowledge and understanding of SAP operations is highly preferred.