General Affair Executive

Pengiklan Anonim; Tangerang; On-site; IDR 90,000,000 - 130,000,000; Full time

Job summary

Pengiklan Anonim is seeking a General Affairs/Facilities Coordinator to maintain office and warehouse facilities, manage vendors, and control GA costs. The role requires coordinating preventive maintenance, asset records, and service delivery across departments.

The ideal candidate holds a Diploma (D3) in a related field, with experience in GA, facilities, or maintenance coordination, and strong Excel skills for tracking and reporting.

Qualifications

• Diploma (D3) in Business Administration or related field.
• General Affairs or facilities coordination experience.
• Understanding of building facilities, utilities, and preventive maintenance.
• Experience coordinating vendors, contractors, and service providers.
• Knowledge of inventory, asset control, and handover documentation.
• Proficient in Microsoft Excel for trackers and reports.
• Strong communication, organisation, and problem-solving skills.
• Able to work independently and coordinate across departments.
• Experience supporting office and warehouse facilities is an advantage.

Responsibilities

• Monitor office, warehouse, utilities, AC, lighting, plumbing, security systems, and general facilities.
• Coordinate preventive and corrective maintenance, monitor follow-up actions, and maintain maintenance records.
• Obtain quotations, compare vendors, coordinate work, and evaluate service completion.
• Manage stationery, pantry, cleaning, security, courier, drinking water, and office operational needs.
• Maintain asset registers, tagging, handover, movement, stock-taking, and disposal documentation.
• Coordinate rack maintenance, signage, access control, and layout improvements with relevant departments.
• Prepare quotation comparisons, support PR/PO processes, and track deliveries and service completion.
• Record GA expenses, monitor spending, and identify cost-saving opportunities.
• Support company policies, workplace safety requirements, and resolution of facility-related findings.
• Maintain GA trackers and submit weekly/monthly reports on activities, issues, costs, and improvements.

Skills

Facilities coordination

Vendor management

Communication skills

Problem solving

Education

Diploma (D3) in Business Administration or related field

Tools

MS Excel

Microsoft Office

Job description

Ensure office and warehouse facilities are maintained, general services operate effectively, assets are recorded, vendors are managed, and GA costs and reporting are controlled.

Key responsibilities

Monitor office, warehouse, utilities, AC, lighting, plumbing, security systems, and general facilities

Coordinate preventive and corrective maintenance, monitor follow-up actions, and maintain maintenance records

Obtain quotations, compare vendors, coordinate work, and evaluate service completion

Manage stationery, pantry, cleaning, security, courier, drinking water, and office operational needs

Maintain asset registers, tagging, handover, movement, stock-taking, and disposal documentation

Coordinate rack maintenance, signage, access control, and layout improvements with relevant departments

Prepare quotation comparisons, support PR/PO processes, and track deliveries and service completion

Record GA expenses, monitor spending, and identify cost-saving opportunities

Support company policies, workplace safety requirements, and resolution of facility-related findings

Maintain GA trackers and submit weekly/monthly reports on activities, issues, costs, and improvements

About you

Minimum Diploma (D3), preferably in Business Administration, Management, Engineering, or related field

Relevant experience in General Affairs, facilities, or maintenance coordination

Understanding of building facilities, utilities, and preventive maintenance

Experience coordinating vendors, contractors, and service providers

Knowledge of inventory, asset control, and handover documentation

Familiarity with quotation comparisons and PR/PO administration

Proficient in Microsoft Office, especially Excel, for trackers and reports

Strong communication, organisation, and problem-solving skills

Able to work independently and coordinate across departments

Experience supporting office and warehouse facilities is an advantage