Admin Specialist

PT Vinfast Automobile Indonesia; Subang; On-site; IDR 50,220,000 - 83,700,000; Full time

Job summary

PT Vinfast Automobile Indonesia is seeking a diligent administration professional to manage manpower data, attendance records, and production schedules. You will support operational efficiency by coordinating with production and administration teams.

The role requires 2+ years of admin experience in manufacturing, proficiency with SAP and Excel, and the ability to handle large data sets while communicating effectively in English. Working six days a week without shifts is expected.

Qualifications

• Diploma or Bachelor's degree in any field.
• Minimum 2 years of administration experience, preferably in manufacturing.
• Familiar with SAP and attendance management systems.
• Proficient in MS Excel and data management.
• Detail-oriented, organized, and able to handle large data sets.
• Good command of English, both written and spoken.
• Willing to work 6 days a week on a non-shift schedule.

Responsibilities

• Recap and maintain manpower data, overtime, leave, shift schedules, and employee violations.
• Manage manpower allocation and production schedules with the production team.
• Maintain employee attendance records, including clock-in/clock-out in SAP.
• Register and maintain meal and shuttle transportation records.
• Ensure accurate attendance and manpower data; prepare regular reports.
• Support daily admin tasks related to manpower planning, production scheduling, and attendance management.

Skills

Excel

Data management

Detail-oriented

English proficiency

Education

Diploma or Bachelor's degree

Tools

SAP

Attendance system

Job description

This role involves managing manpower data, attendance records, and production schedules to support operational efficiency.

Key responsibilities

• Recap and maintain manpower data, overtime, leave, shift schedules, and employee violations
• Manage manpower allocation and production schedules in coordination with the production team
• Manage employee attendance records, including clock-in and clock-out data in SAP
• Register and maintain employee meal and shuttle transportation records
• Ensure accurate attendance and manpower data, and prepare regular reports
• Support daily administrative tasks related to manpower planning, production scheduling, and attendance management

About you

• Minimum Diploma (D3)/ bachelor's degree in any major.
• Minimum 2 years of experience in administration, preferably in manufacturing
• Familiar with SAP and attendance management systems
• Proficient in Microsoft Excel and data management
• Detail-oriented, organized, and able to handle large amounts of data
• Good command of English, both written and spoken
• Willing to work 6 days a week on a non-shift schedule