Admin Tender

Rafa karya Indonesia; Tangerang Selatan; On-site; IDR 89,280,000 - 133,920,000; Full time

Job summary

Rafa Karya Indonesia is seeking an experienced Admin Tender to join our construction team in South Tangerang, Banten. This full-time role focuses on managing tender processes, coordinating with internal departments, and ensuring documentation and submissions are accurate and timely.

The ideal candidate will have proven tender administration experience, strong organizational skills, and proficiency in Microsoft Excel and Word, with excellent Indonesian and English communication.

Qualifications

• Experience in tender administration in construction or similar industry.
• Strong organisational and time management skills.
• Attention to detail and accuracy in document preparation.
• Proficiency in MS Excel and MS Word.
• Good written and spoken English and Indonesian.
• Understanding of tender processes and best practices.
• Ability to work independently and in a team.
• Familiarity with construction terminology and project management concepts.

Responsibilities

• Prepare and organise tender documentation, specifications, and bid proposals.
• Coordinate with internal departments for information and technical details for tender submissions.
• Maintain a comprehensive tender calendar and track submission deadlines.
• Review tender documents for completeness and compliance with client requirements.
• File and archive tender documents in a systematic and organised manner.
• Communicate with clients and external stakeholders regarding tender queries and clarifications.
• Assist in the preparation of cost estimates and supporting financial data for tender bids.
• Monitor tender results and maintaining records of successful and unsuccessful bids.
• Support the tender team with administrative tasks and general office management duties.
• Ensure compliance with company policies and industry standards throughout the tender process.

Skills

Tender administration

Organisational skills

Attention to detail

MS Excel

MS Word

English proficiency

Indonesian language

Construction terminology knowledge

Education

Diploma or Bachelor’s in Business Administration or Construction Management

Tools

Microsoft Office Suite

Job description

About the role

Rafa Karya Indonesia is seeking an experienced Admin Tender to join our dynamic construction team. This is a full-time position based in South Tangerang, Banten. As Admin Tender, you will play a crucial role in managing and coordinating the tender process, ensuring that all documentation, submissions, and communications are handled efficiently and professionally. This position is essential to supporting our business development objectives and maintaining our competitive edge in the construction industry.

What you'll be doing

Preparing and organising tender documentation, specifications, and bid proposals

Coordinating with internal departments to gather necessary information and technical details for tender submissions

Maintaining a comprehensive tender calendar and tracking submission deadlines

Reviewing tender documents for completeness and compliance with client requirements

Filing and archiving tender documents in a systematic and organised manner

Communicating with clients and external stakeholders regarding tender queries and clarifications

Assisting in the preparation of cost estimates and supporting financial data for tender bids

Monitoring tender results and maintaining records of successful and unsuccessful bids

Supporting the tender team with administrative tasks and general office management duties

Ensuring compliance with company policies and industry standards throughout the tender process

What we're looking for

Proven experience in tender administration or a similar administrative role within the construction industry

Strong organisational and time management skills with the ability to manage multiple tender processes simultaneously

Excellent attention to detail and accuracy in document preparation and record-keeping

Proficiency in Microsoft Office applications, particularly Excel and Word

Strong written and verbal communication skills in Indonesian and English

Knowledge of tender processes, procedures, and best practices in the construction sector

Ability to work independently and as part of a collaborative team

Familiarity with construction terminology and project management concepts

A professional approach to confidential information and client relationships

Diploma or Bachelor's degree in Business Administration, Construction Management, or a related field is preferred

What we offer

At Rafa Karya Indonesia, we value our employees and provide a supportive work environment where you can grow and develop professionally. We offer competitive remuneration, a structured career development pathway, and opportunities to work on diverse and challenging construction projects. Our team is committed to fostering a collaborative workplace culture that encourages innovation and continuous improvement. We also provide statutory benefits and support work-life balance initiatives to ensure the wellbeing of our staff.

About us

Rafa Karya Indonesia is a respected construction company dedicated to delivering high-quality projects across diverse sectors. With a strong commitment to excellence, professional integrity, and customer satisfaction, we have established ourselves as a reliable partner in the construction industry. Our team comprises skilled professionals who are passionate about delivering exceptional results. We believe in fostering a positive workplace culture where innovation thrives and employees are empowered to achieve their best.