Sales Administration & Operations Coordinator

PT BIOSYSTEMS INDONESIA denpasar; Denpasar; On-site; IDR 55,800,000 - 89,280,000; Full time

Job summary

PT BioSystems Indonesia is seeking a detail-oriented Sales Administration Staff to support Sales & Marketing, Business Development, Bio Product, Bottling, and Service divisions in Bali. You will manage sales documentation, maintain records, coordinate activities, and prepare reports.

The ideal candidate has a Diploma (D3) in a related field and 1–2 years of sales admin experience, with proficiency in MS Office and familiarity with CRM/ERP systems.

Qualifications

• Minimum Diploma (D3) in Business Administration, Management, Marketing, or related field.
• 1-2 years of experience in Sales Administration, Sales Support, Commercial Administration, or similar.
• Fresh graduates with relevant internship experience welcome.
• Proficient in Microsoft Office, especially Excel, Word, and Outlook.
• Familiarity with CRM systems, sales databases, or ERP systems is an advantage.
• Good written and verbal communication skills in Bahasa Indonesia.
• Basic English communication skills preferred.
• Strong organizational skills with attention to detail.
• Able to manage multiple tasks and collaborate across departments.
• Able to maintain confidentiality of customer information, pricing, contracts and company documents.

Responsibilities

• Prepare and manage sales quotations, orders, invoices requests, delivery documents, and customer forms.
• Maintain and update customer databases, sales pipeline, quotation records, and order status.
• Prepare and organize sales contracts, renewals, and supporting commercial documents.
• Coordinate with Sales, Finance, Warehouse, and Logistics regarding orders and deliveries.
• Monitor pending documents, customer requests, and sales follow-ups.
• Maintain customer and prospect information in CRM or company spreadsheets.
• Prepare monthly sales reports with achievements and upcoming opportunities.
• Maintain product documentation, price lists, catalogs, MSDS, COA, SNI and certifications.
• Handle incoming calls, emails, and administrative inquiries professionally.
• Maintain organized filing systems with accuracy, version control and confidentiality.

Skills

Detail-oriented

Organized

Proactive

Microsoft Excel

Microsoft Word

Microsoft Outlook

Education

Diploma (D3) in Business Administration/Management/Marketing

Tools

CRM systems

ERP systems

Job description

PT BioSystems Indonesia is seeking a detail-oriented Sales Administration Staff to support Sales & Marketing, Business Development, Bio Product, Bottling, and Service divisions in Bali. You will manage sales documentation, maintain records, coordinate activities, and prepare reports.

The ideal candidate has a Diploma (D3) in a related field and 1–2 years of sales admin experience, with proficiency in MS Office and familiarity with CRM/ERP systems.