Admin Purchasing Order

PT Pamenang Buana Raya; Surabaya ꦱꦸꦫꦧꦪ; On-site; IDR 89,280,000 - 133,920,000; Full time

Job summary

PT Pamenang Buana Raya is seeking a meticulous Admin Purchasing Order (Admin PO) specialist to support the company’s purchasing process. You will handle purchase requests, quotations, PO issuance, and supplier follow-ups to ensure timely delivery and data accuracy.

This role requires strong administrative skills, proficiency in Excel/Office, and the ability to work independently or in a team within a structured work environment.

Qualifications

• Minimum S1 education, open to all majors.
• Minimum 1 year of experience.
• Proficient in Microsoft Excel and Microsoft Office.
• Able to operate administrative/internal company systems after training.
• Meticulous in checking data, especially item names, specifications, quantities, prices and purchase documents.

Responsibilities

• Receive and process purchase requests from departments or project teams.
• Assist in supplier/vendor search and communication processes.
• Request and collect price quotations from suppliers.
• Compare prices, specifications, quantities, and purchase terms from suppliers.
• Prepare and issue Purchase Orders (PO) according to company procedures.
• Follow up on POs with suppliers until goods are shipped and received.
• Monitor order status, availability, and delivery schedules.
• Ensure purchased goods match project requirements.
• Manage and archive purchasing documents systematically.
• Input and update purchasing data using Microsoft Excel and internal company systems.

Skills

Administrative skills

Data processing

Microsoft Excel

Microsoft Office

Vendor coordination

Data accuracy

Education

Bachelor's degree

Tools

Internal company systems

Job description

We are seeking a meticulous and responsible Admin Purchasing Order (Admin PO) candidate with strong administrative capabilities to support the entire purchasing process of the company.

Key responsibilities

Receive and process purchase requests from departments or project teams

Assist in supplier/vendor search and communication processes

Request and collect price quotations from suppliers

Compare prices, specifications, quantities, and purchase terms from suppliers

Prepare and issue Purchase Orders (PO) according to company procedures

Follow up on POs with suppliers until goods are shipped and received

Monitor order status, availability, and delivery schedules

Ensure purchased goods match project requirements

Manage and archive purchasing documents systematically

Input and update purchasing data using Microsoft Excel and internal company systems

About you

Minimum S1 education, open to all majors

Minimum 1 year of experience

Strong administrative and data processing capabilities

Proficient in Microsoft Excel and Microsoft Office

Able to operate administrative/internal company systems after training

Meticulous in checking data, especially item names, specifications, quantities, prices, and purchase documents

Strong communication and coordination skills

Able to follow up with suppliers/vendors professionally

Able to work in a structured manner and prioritise work based on deadlines

Able to work independently and as part of a team