Admin

PT WIRA PUTRA BAHARI; Jepara; On-site; IDR 60,000,000 - 90,000,000; Full time

Job summary

PT Wira Putra Bahari in Jepara Regency, Central Java, seeks a detail-oriented Admin to support client and sales administration. This contract position focuses on handling inquiries, documentation, and order processing with professionalism.

The role requires strong English and Indonesian communication, excellent organisation, and accuracy in data entry. You will collaborate with the sales team and internal departments to ensure smooth operations and compliant records.

Qualifications

• Proven experience in an administrative or client services role, preferably within a sales or client-focused environment.
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Responsibilities

• Managing client inquiries and correspondence via email, telephone, and other communication channels
• Maintaining accurate and up-to-date client databases and records
• Processing sales orders, quotations, and invoices with precision and attention to detail
• Preparing and organising documentation required for sales transactions and client agreements
• Supporting the sales team with administrative tasks including schedule coordination and meeting preparation
• Scheduling client meetings, appointments, and follow-ups
• Filing and archiving documents in accordance with company procedures and regulatory requirements
• Assisting with data entry and maintaining administrative records
• Responding to routine client enquiries with professionalism and courtesy
• Liaising between clients, internal departments, and external partners as required

Skills

Administrative experience

Organisational skills

Communication skills

English and Indonesian

MS Office

Data entry accuracy

Telephone etiquette

Teamwork

Punctuality

Industry familiarity

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

About us

PT Wira Putra Bahari is a dynamic and growing organisation dedicated to delivering excellence in maritime and commercial services. We pride ourselves on maintaining strong client relationships, operational efficiency, and a professional approach to business. Our team is committed to supporting business development and ensuring seamless administrative operations across all departments.

About the role

We are seeking a detail-oriented and organised Admin to join PT Wira Putra Bahari in Jepara Regency, Central Java. This is a contract position that plays a vital role in supporting our client and sales administration functions. As an Admin, you will be the backbone of our administrative operations, ensuring that client interactions are handled professionally and that all documentation and sales processes run smoothly. Your work will directly contribute to the company's reputation for reliability and professionalism in the marketplace.

Key responsibilities

• Managing client inquiries and correspondence via email, telephone, and other communication channels
• Maintaining accurate and up-to-date client databases and records
• Processing sales orders, quotations, and invoices with precision and attention to detail
• Preparing and organising documentation required for sales transactions and client agreements
• Supporting the sales team with administrative tasks including schedule coordination and meeting preparation
• Scheduling client meetings, appointments, and follow-ups
• Filing and archiving documents in accordance with company procedures and regulatory requirements
• Assisting with data entry and maintaining administrative records
• Responding to routine client enquiries with professionalism and courtesy
• Liaising between clients, internal departments, and external partners as required

What we're looking for

• Proven experience in an administrative or client services role, preferably within a sales or client-focused environment
• Excellent organisational and time management skills with the ability to prioritise multiple tasks
• Strong written and verbal communication skills in English and Indonesian
• Proficiency in Microsoft Office applications (Word, Excel, Outlook) and standard office software
• Attention to detail and accuracy in data entry and documentation
• Professional telephone manner and ability to handle client interactions with courtesy and competence
• Ability to work independently and as part of a team in a fast-paced environment
• Reliability and punctuality with a commitment to meeting deadlines
• Familiarity with maritime or commercial industry practices is advantageous but not essential
• Basic knowledge of sales administration processes and procedures

What we offer

We offer a supportive working environment where your contributions are valued and recognised. As a contract employee, you will have the opportunity to develop your administrative skills whilst working with a professional and collaborative team. We are committed to providing a workplace that is safe, respectful, and conducive to professional growth. We encourage open communication and provide support to our employees to help them succeed in their roles.