Admin Export Documentation

Golden Agri-Resources Ltd.; Kota Medan ᯔᯩᯑᯉ᯲; On-site; IDR 78,120,000 - 133,920,000; Full time

Job summary

Golden Agri-Resources Ltd. is seeking an Export Documentation Specialist to join our Medan-based team. The role involves preparing and verifying export documents, coordinating with freight forwarders and customs, and ensuring compliance with regulations.

The successful candidate will manage certificates, maintain records, and collaborate with Sales, Logistics, Production, Warehouse, and Finance to ensure smooth export execution. Strong attention to detail is essential.

Qualifications

• D3/S1 in any field; all majors.
• Proficient in MS Excel and data management.
• Knowledge of customs and international trade compliance.
• Shipping and logistics coordination experience.
• Experience with certificate management (COO, Health Cert, Phyto).
• Strong communication and stakeholder management.
• Familiar with SAP/ERP systems.
• High attention to detail and accuracy.

Responsibilities

• Prepare and verify export documents: Invoice, Packing List, BL, COO, Phytosanitary, Health Cert, Export Permit, etc.
• Coordinate with freight forwarders, lines, brokers, authorities and customers on export requirements.
• Ensure documents comply with customs regulations and company policies.
• Monitor shipment schedules, vessel bookings, and deadlines.
• Process and submit export declarations (PEB) and related customs docs.
• Maintain accurate export records and documentation.
• Resolve documentation discrepancies and shipment issues promptly.
• Support customer requirements related to export compliance and documentation.
• Coordinate with Sales, Logistics, Production, Warehouse, and Finance for export execution.
• Monitor document accuracy, completeness, and on-time submissions.

Skills

Microsoft Excel

Data Management

Export Documentation Management

Customs & Trade Compliance

Shipping & Logistics Coordination

Certificate Management

Communication

Stakeholder Management

SAP / ERP Knowledge

Attention to Detail

Education

D3/S1 in any field of study

Tools

SAP / ERP System

Job description

Key Responsibilities

• Prepare and verify export shipping documents, including: Commercial Invoice, Packing List, Bill of Lading (BL), Certificate of Origin (COO), Phytosanitary Certificate, Health Certificate, Export Permit and other supporting documents.
• Coordinate with freight forwarders, shipping lines, customs brokers, government authorities, and customers regarding export requirements.
• Ensure all export documents comply with customs regulations, importing country requirements, and company policies.
• Monitor shipment schedules, vessel bookings, and document submission deadlines.
• Process and submit export declarations (PEB) and related customs documentation.
• Maintain accurate records of export transactions and documentation.
• Resolve documentation discrepancies and shipment-related issues in a timely manner.
• Support customer requirements related to export compliance and documentation.
• Coordinate with internal departments such as Sales, Logistics, Production, Warehouse, and Finance to ensure smooth export execution.
• Monitor document accuracy, completeness, and on-time submission performance.

Requirement

• D3/S1 in any field of study (all majors).
• Proficient in Microsoft Excel, Data Management and Export Documentation Management.
• Customs & International Trade Compliance Knowledge.
• Shipping and Logistics Coordination Skill.
• Certificate Management (COO, Health Cert, Phyto, etc.).
• Communication and Stakeholder Management.
• Familiar with SAP / ERP System Knowledge.
• High attention to detail and accuracy.
• Must be willing to work in Kawasan Industri Medan 1, Deli Serdang, Sumatera Utara.

Our company has never levied any fees for the recruitment process nor has it required to order tickets and accommodation through a certain travel agent or certain person.

We are a leading, publicly-listed, global seed-to-shelf agribusiness committed to sustainable palm oil production.

Our palm oil plantations cover more than 138,000 hectares (including smallholder farmers).

Our primary activities are cultivating and harvesting oil palms, processing fresh fruit bunches (FFBs) into crude palm oil (CPO) and palm kernel, and refining CPO into value-added products such as cooking oil, margarine, and shortening.

We own 46 mills and operate 8 downstream facilities that manage refining and kernel crushing operations, across Indonesia.

Besides bulk and industrial oil, our refined products are also marketed under several brands well-loved consumer brands such as Filma and Kunci Mas.

Today, these brands have been recognised for their high quality and command significant market share in their respective segments in Indonesia.

Based in Jakarta, we were founded in 1962 and listed on the Indonesia Stock Exchange in 1992.

A subsidiary of Golden Agri-Resources (GAR), we have Sinar Mas Oleochemical, SMART Research Institute (SMARTRI), and SMART Biotechnology Centre within our operations.

Why join us?

Palm oil and agriculture play a significant role in meeting the growing world population's demands for sustainable and innovative solutions to nutrition, energy and personal care products. As a leading global seed-to-shelf agribusiness, we want talents who are ready to overcome future challenges in this sector, and be part of sustainably feeding and fueling generations.