Accounts Payable Analyst

Waypoint Port Services; Penengahan; On-site; IDR 60,000,000 - 90,000,000; Full time

Job summary

Waypoint Port Services is seeking an AP Analyst to ensure accurate and timely processing of supplier invoices and payments in support of vessel operations. The role supports financial controls, supplier record maintenance, and compliance with audit requirements.

You will verify details, reconcile statements, and prepare payments while maintaining invoices, contracts, and related documentation with strong attention to detail and communication skills.

Qualifications

• Diploma or Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
• 2-3 years in accounts payable or a similar finance role.
• Strong understanding of accounting principles and reconciliation processes.
• Fluent in local language and English.
• Experience with supplier invoice processing and payment preparation.

Responsibilities

• Review, verify, and process supplier invoices accurately.
• Validate invoice details and supporting docs before payment.
• Reconcile supplier statements and prepare timely payments.
• Maintain supplier records, contracts, and docs.
• Support vendor due diligence and ensure compliance.
• Prepare accounts payable ageing and payment status reports.
• Respond to supplier inquiries and resolve issues.
• Process and maintain petty cash records.
• Record and maintain transport vouchers and docs.
• Prepare monthly transport earnings records and reports.
• Monitor office supplies and pantry stock.
• Ensure internal controls and audit compliance.

Skills

Attention to detail

Time management

Analytical thinking

Communication skills

Proactive problem solving

Education

Diploma or Bachelor's degree in Accounting, Finance, Business Administration, or related field

Tools

Microsoft Excel

Accounting software

Job description

As an AP Analyst at Waypoint Port Services, you will be responsible for ensuring the accurate, complete, and timely processing of supplier invoices and payments. This role plays a critical part in maintaining strong supplier relationships, supporting financial accuracy, and ensuring that services provided in support of vessel operations are properly verified, reconciled, and settled. You will contribute to effective financial controls by maintaining supplier records, monitoring outstanding liabilities, and supporting compliance requirements.

Key Responsibilities

• Review, verify, and process supplier invoices accurately and in accordance with agreed rates and contractual terms.
• Validate invoice details and supporting documentation prior to payment processing.
• Reconcile supplier statements and prepare payments in a timely manner.
• Maccurate supplier records, contracts, and supporting documentation.
• Support vendor due diligence processes and ensure documentation remains current and compliant.
• Prepare accounts payable ageing reports and payment status reports.
• Respond to supplier enquiries and resolve invoice and payment-related issues.
• Process and maintain petty cash records and reconciliations.
• Record, verify, and maintain transport-related vouchers and supporting documentation.
• Prepare monthly transport earnings records and reports.
• Monitor and maintain office stationery and pantry supplies.
• Ensure compliance with internal controls, accounting standards, and audit requirements.

Qualifications & Experience

• Diploma or Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
• Minimum 2-3 years of experience in accounts payable, bookkeeping, or a similar finance role.
• Solid understanding of accounting principles, accounts payable processes, and reconciliation procedures.
• Experience in supplier invoice processing, payment preparation, and financial record maintenance.
• Fluent in the local language and English, with strong verbal and written communication skills.
• Proficiency in Microsoft Office applications and financial/accounting software.

Skills & Competencies

• Strong attention to detail and high level of accuracy.
• Excellent organizational and time management skills.
• Ability to manage multiple priorities and meet deadlines.
• Strong analytical and problem-solving abilities.
• Effective interpersonal and relationship-building skills.
• Clear and professional communication skills.
• Ability to work independently and take initiative.
• Results-oriented mindset with a strong sense of accountability.
• Integrity, reliability, and commitment to maintaining confidentiality.
• Proactive approach to process improvement and compliance.