Accounts Payable Analyst

Waypoint Port Services; Jakarta Pusat; On-site; IDR 72,000,000 - 110,000,000; Full time

Job summary

Waypoint Port Services is seeking an AP Analyst to ensure accurate and timely processing of supplier invoices and payments in support of vessel operations. You will help maintain financial controls, supplier records, and reconciliations while ensuring compliance with internal controls and audit requirements.

The role requires 2–3 years in accounts payable, strong English and local language skills, and proficiency with Microsoft Office and accounting software.

Qualifications

• Bachelor's or diploma in accounting/finance, business admin or related field.
• 2–3 years in accounts payable, bookkeeping or similar finance role.
• Solid understanding of accounting principles and AP processes.

Responsibilities

• Review, verify, and process supplier invoices accurately and per rates/terms.
• Validate invoice details and supporting documentation before payment.
• Reconcile supplier statements and prepare timely payments.
• Maintain supplier records, contracts, and documentation.
• Support vendor due diligence and ensure compliant records.
• Prepare accounts payable ageing and payment status reports.
• Respond to supplier inquiries and resolve invoice/payment issues.
• Process petty cash records and reconciliations.
• Record and verify transport-related vouchers and docs.
• Prepare monthly transport earnings records and reports.
• Monitor office stationery and pantry supplies.
• Ensure compliance with internal controls, accounting standards, and audits.

Skills

Attention to detail

Organizational skills

Time management

Analytical skills

Interpersonal skills

Communication skills

Independent / initiative

Accountability

Confidentiality

Process improvement

Fluent in local language and English

Education

Diploma/ Bachelor's in Accounting or Finance

Tools

Microsoft Office

Accounting software

Job description

As an AP Analyst at Waypoint Port Services, you will be responsible for ensuring the accurate, complete, and timely processing of supplier invoices and payments. This role plays a critical part in maintaining strong supplier relationships, supporting financial accuracy, and ensuring that services provided in support of vessel operations are properly verified, reconciled, and settled. You will contribute to effective financial controls by maintaining supplier records, monitoring outstanding liabilities, and supporting compliance requirements.

Key Responsibilities

• Review, verify, and process supplier invoices accurately and in accordance with agreed rates and contractual terms.

• Validate invoice details and supporting documentation prior to payment processing.

• Reconcile supplier statements and prepare payments in a timely manner.

• Maccurate supplier records, contracts, and supporting documentation.

• Support vendor due diligence processes and ensure documentation remains current and compliant.

• Prepare accounts payable ageing reports and payment status reports.

• Respond to supplier enquiries and resolve invoice and payment-related issues.

• Process and maintain petty cash records and reconciliations.

• Record, verify, and maintain transport-related vouchers and supporting documentation.

• Prepare monthly transport earnings records and reports.

• Monitor and maintain office stationery and pantry supplies.

• Ensure compliance with internal controls, accounting standards, and audit requirements.

Qualifications & Experience

• Diploma or Bachelor's degree in Accounting, Finance, Business Administration, or a related field.

• Minimum 2-3 years of experience in accounts payable, bookkeeping, or a similar finance role.

• Solid understanding of accounting principles, accounts payable processes, and reconciliation procedures.

• Experience in supplier invoice processing, payment preparation, and financial record maintenance.

• Fluent in the local language and English, with strong verbal and written communication skills.

• Proficiency in Microsoft Office applications and financial/accounting software.

Skills & Competencies

• Strong attention to detail and high level of accuracy.

• Excellent organizational and time management skills.

• Ability to manage multiple priorities and meet deadlines.

• Strong analytical and problem-solving abilities.

• Effective interpersonal and relationship-building skills.

• Clear and professional communication skills.

• Ability to work independently and take initiative.

• Results-oriented mindset with a strong sense of accountability.

• Integrity, reliability, and commitment to maintaining confidentiality.

• Proactive approach to process improvement and compliance.