Account Payable (6 Months Contract)

Qoala; Jakarta Pusat; Sur place; IDR 72 000 000 - 120 000 000; Plein temps

Résumé du poste

Qoala is seeking an Accounts Payable (Temporary) professional to manage invoice processing and payments, ensuring accuracy and timely disbursements. The role supports senior AP tasks including reconciliation, reporting, and process improvements.

You will review invoices, ensure approvals, handle reimbursements, and assist in month-end close while maintaining AP records and vendor relationships in a fast-paced environment.

Qualifications

• Bachelor’s degree in Accounting/Finance.
• 1–3 years in AP or similar finance role.
• Hands-on with internet banking and payment gateways such as Xendit/DOKU; paper.id is a plus.
• Basic understanding of Indonesian withholding tax and VAT.
• Proficient in Excel (VLOOKUP/XLOOKUP, pivot tables).
• Detail-oriented and able to work with minimal supervision.

Responsabilités

• Receive and review vendor invoices; match against PO/contract and obtain proper approvals.
• Record invoices in AP system and manage reimbursement processes.
• Verify employee reimbursement claims for policy compliance and approval.
• Prepare payment batches via internet banking and gateway disbursement.
• Reconcile AP sub-ledger, bank and gateway balances monthly; assist month-end close.
• Communicate with vendors regarding payment status and discrepancies.
• Maintain AP records and support internal/external audits.

Connaissances

Accounts payable

Vendor communication

Detail oriented

Analytical thinking

Formation

Bachelor’s degree in Accounting/Finance

Outils

Excel

Xendit

DOKU

paper.id

Internet banking

Description du poste

The Accounts Payable (Temporary) is responsible for managing and processing invoices and payments, ensuring accurate and timely disbursements of funds. This role involves maintaining records, verifying accuracy, and ensuring compliance with company policies and financial regulations. And also supports the Senior Accounts Payable in various tasks, including reconciliation, reporting and process improvement.

Responsibilities:

• Receive and review vendor invoices; match against PO/contract and ensure proper approval.
• Check supporting documents and VAT input invoices (faktur pajak).
• Record invoices in our AP system
• Reimbursement
• Verify employee reimbursement claims for completeness, policy compliance, and approval.
• Record approved claims and include them in the payment schedule.
• Payment Processing:
• Prepare payment batches via internet banking and payment gateway disbursement (maker role)
• Ensure payments are accurate and on schedule; resolve failed or mismatched payments
• Record Keeping:
• Maintain and update accounts payable records and files.
• Reconcile accounts payable transactions and manage the monthly closing of accounts payable.
• Communicate with vendors regarding payment status, discrepancies, and invoice issues.
• Maintain positive relationships with vendors and internal departments.
• Compliance and Reporting:
• Reconcile AP sub-ledger, bank, and payment gateway balances monthly
• Prepare AP aging and outstanding payment reports.
• Support month-end closing for AP.
• Documentation & Audit Support
• Keep AP and reimbursement documents organized and complete.
• Support internal and external audit requests related to AP
• Identify opportunities for process improvements in the accounts payable function.
• Assist in the development and implementation of new processes and procedures

Requirements:

• Bachelor’s degree in Accounting/Finance.
• 1–3 years in AP or a similar finance role.
• Hands-on experience with internet banking (maker) and payment gateways (Xendit/DOKU). Experience with paper.id is a strong plus.
• Basic understanding of Indonesian withholding tax and VAT.
• Comfortable with Excel (VLOOKUP/XLOOKUP, pivot tables).
• Detail-oriented, organized, and able to work with minimal supervision.