主席私人秘書

Tung Wah Group of Hospitals; Hong Kong; On-site; HKD 279,000 - 446,000; Full time

Benefits offered by this job

Paid annual leave

Medical services

Dental scheme

Training sponsorships

Job summary

Tung Wah Group is seeking a dedicated Secretary to the Chairman’s Office in Hong Kong. The role involves maintaining appointment schedules, coordinating related logistics, and preparing meeting papers with both hard and soft copies promptly.

The ideal candidate should be a biliterate and trilingual professional with strong organizational skills, able to work independently in a fast-paced environment, and uphold confidentiality across sensitive materials.

Qualifications

• F.5 graduate with 5 passes in HKCEE including Chinese Language, English Language (Syl. B) & Mathematics or equivalent.
• at least 4 years’ relevant secretarial experience in a sizeable company/organization with formal secretarial training.
• biliterate and trilingual in Cantonese, Putonghua and English.
• strong organizational and multitasking skills with attention to detail.
• team-oriented with good interpersonal and communication skills.
• high sense of responsibility, proactive and capable of working independently in a fast-paced environment.
• demonstrates integrity, maturity and discretion, and able to maintain confidentiality.

Responsibilities

• Liaise closely with the secretary of the Chairman’s company office to maintain up-to-date appointment schedules and arrange related logistics.
• Collect meeting papers and speeches for the Chairman, and facilitate participation in meetings and events, ensuring both hard and soft copies are prepared promptly.
• Maintain the filing system of the Chairman Office, handle incoming correspondence and confidential file movement.
• Check attendance of Advisory Board Members, Directors, senior executives and other guests; prepare attendance records and RSVP lists.
• Monitor attendance of events, send reminders and forward updated information to Divisions/Offices.
• Provide logistic support for meetings held in the Chairman’s Office.
• Provide onsite support to the Chairman at Group events and functions as needed.
• Assist in any ad hoc duties if required.

Skills

Organizational skills

Multitasking

Interpersonal skills

Communication skills

Discretion / Confidentiality

Bilingual: Cantonese/Putonghua/English

Secretarial experience

Education

F.5 HKCEE with 5 passes

Formal secretarial training

Job description

• Liaise closely with the secretary of the Chairman’s company office to maintain the up-to-date appointment schedules of the Chairman at all times and arrange related logistics;
• collect meeting papers and speeches for the Chairman, and facilitate his/her participation in meetings and the discharge of his/her role in the Group’s events and functions, ensuring that both hard and soft copies are prepared in a timely manner;
• maintain the filing system of the Chairman Office to ensure that all files and documents are kept systematically and properly, including handling incoming correspondence and confidential file movement;
• held responsible for checking the attendance of Advisory Board Members, former and current Directors, senior executives as well as other guests at meetings and functions of the Group, prepare and compile the attendance records—such as RSVP lists and event-day updates—for Divisions/Offices concerned to ensure accurate reference is provided;
• monitor the latest attendance of events and functions, send out reminders and forward updated information promptly to Divisions/Offices concerned;
• provide logistic support for meetings held in the Chairman’s Office;
• provide onsite support to the Chairman at the Group’s events and functions from time to time; and
• assist in any ad hoc duties if required.

The ideal candidate should have/be:

• F.5 graduate with 5 passes in HKCEE including Chinese Language, English Language (Syl. B) & Mathematics or equivalent;
• at least 4 years’ relevant experience in a sizeable company/organization and completed formal secretarial training;
• biliterate and trilingual in Cantonese, Putonghua and English;
• strong organizational and multitasking skills with attention to detail;
• team-oriented with good interpersonal and communication skills;
• high sense of responsibility, proactive and capable of working independently in a fast-paced environment; and
• demonstrates integrity, maturity and discretion, and able to maintain confidentiality.

(Please specify in the resume or application form the HKCEE results/relevant qualifications/working experience you have attained in detail.)

The successful candidate will initially be offered a 1-year contract with a remuneration package which will be commensurate with his/her background and experience. The continuation of employment and employment terms thereafter will be subject to mutual agreement. Apart from contributions to the MPF Scheme, other benefits include paid annual leave, medical services, a dental scheme and training sponsorships. The incumbent will normally work under a 5-day week schedule subject to operational needs and exigencies of the service.