Secretary / Executive Assistant

CSC Collective; Hong Kong; On-site; HKD 201,000 - 312,000; Full time

Benefits offered by this job

Performance Bonus

Bank Holiday

Medical Insurance

Birthday Leave

On-job training

5 working days

Job summary

CSC Collective in Hong Kong is seeking a meticulous Secretary to join the Chairman’s Office. This role blends executive administration, policy/market research, committee management, and frontline F&B operations support, requiring polished drafting and strong cross-stakeholder liaison.

The ideal candidate will draft agendas, minutes, board communications in bilingual English and Chinese, coordinate events, monitor budgets, and ensure smooth information flow between outlets and leadership.

Qualifications

• University degree in Business Administration, Marketing, Communications, Public Administration, Social Sciences, Economics, Journalism, or related discipline.
• Proficiency in MS Office and Google Workspace.
• Fluent in Mandarin and English; Cantonese listening proficiency.

Responsibilities

• Draft high-standard meeting agendas, executive minutes, board resolutions, and formal bilingual correspondence.
• Attend weekly F&B outlet meetings to record minutes and coordinate communication between outlets and Chairman’s Office.
• Coordinate events, track project finances, and provide ad-hoc administrative support.

Skills

Interpersonal communication

Presentation skills

Team player / self-initiative

Immediate availability

Education

University degree in Business Administration or related discipline

Tools

MS Office Suite

Google Workspace

Job description

About the Company
Having established itself as a mainstay brand by pioneering a high-impact nightlife atmosphere, introducing revolutionary new technologies into the mundane bar and lounge environment has achieved new heights in the F&B sector! Every outlet brings something refreshing and unique to the scene by promoting the “Engaging” atmospheres which we’re very proud of.

Job Title: Secreatery

The Role:

We are seeking a meticulous, articulate, and proactive Secretary to join the Chairman’s Office. This dynamic position sits at the intersection of executive administration, policy/market research, committee management, and frontline F&B operations support.

The ideal candidate possesses exceptional professional drafting skills, strong analytical acumen, and the agility to liaise seamlessly across corporate, social, and operational stakeholders.

1. Professional Drafting, Research & Corporate Communications

• Research & Analysis: Conduct comprehensive desk research, data collection, and trend analysis on relevant policy, socio-economic, and market topics. Synthesize findings into structured research reports, executive summaries, and actionable business proposals.

• Formal Secretariat Drafting: Draft high-standard meeting agendas, executive minutes, board resolutions, and formal correspondence with extreme accuracy and a sophisticated tone.

• Corporate & Committee Writing: Draft official letters, bilingual invitations, promotional circulars, newsletters, press releases, and event proposals for the Chairman’s committees and partner organizations.

• Public Relations & Media: Assist with external stakeholder liaison, media relations, and updating corporate social media and web platforms to maintain a strong public profile.

2. F&B Operations & Committee Management

• Outlet Operations Liaison: Attend weekly operational meetings across various F&B outlets to record actionable minutes, track execution, and ensure a seamless flow of communication between the Chairman’s Office and frontline store management.

• Compliance & Governance: Assist the Executive Officer in monitoring outlet performance, administrative efficiency, and regulatory/licensing compliance across the F&B group.

• External & Partner Liaison: Serve as a professional, courteous bridge between the Chairman’s Office, committee members, external partner organizations, and community stakeholders.

3. Executive Administration, Finance & Event Coordination

• Event Execution: Coordinate and assist in the end-to-end logistics and on-site execution of corporate seminars, ceremonies, youth development initiatives, and social events.

• Project Financial Tracking: Handle project-level financial administration, including tracking income/expense logs and preparing monthly budget reports etc

• Ad-Hoc Projects: Provide secondary administrative backup to the main office and execute urgent, high-priority projects under tight deadlines as directed by the Chairman or Executive Officer.

Requirements:

• University graduation or above in Business Administration, Marketing, Communications, Communications, Public Administration, Social Sciences, Economics, Journalism, or a related discipline. IANG holder is also welcome.

• Prior experience in Reporting or Media Relations is a significant advantage.

• Excellent interpersonal, communication and presentation skills.

• A team player with self-initiative, patient, responsible and detail-minded.

• Exceptional command of written Chinese and English.

• Fluent in Mandarin and English; conversational proficiency (listening) in Cantonese is required.

• Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace, with fast and accurate Chinese/English typing skills.

• Immediately available is highly preferred.

Benefits

• Performance Bonus

• Bank Holiday

• Medical Insurance

• Birthday Leave

• On-job training etc.

• 5 working days

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