Senior Administrator - Secretariat and External, CEO's Office and Central Services

Securities and Futures Commission (SFC); Hong Kong; On-site; HKD 469,000 - 625,000; Full time

Job summary

Securities and Futures Commission (SFC) is seeking a Senior Administrator in Hong Kong to provide full secretarial support to the Secretariat and External department within the CEO’s Office. The role covers file management, correspondence drafting, and coordinating both internal and external meetings, including board and committee papers.

Candidates should have a diploma or higher with formal secretarial training, 5+ years’ experience in legal/banking/finance sectors or public bodies, and strong

Qualifications

• Diploma or above with formal secretarial training.
• More than 5 years secretarial experience in legal, banking or finance fields, or with public bodies.
• Proficient in MS Office and Chinese word processing.
• Strong organizational and coordination skills.
• Ability to multitask, prioritize, and work under pressure.
• Good teamwork and interpersonal skills.
• Excellent English and Chinese; Putonghua an advantage.

Responsibilities

• Provide full secretarial and administrative support for teams within Secretariat and External department of the CEO’s Office.
• Coordinate day-to-day operations including file management, circulation and archiving.
• Draft simple correspondence such as acknowledgements, invitations, etc.
• Liaise with internal and external parties.
• Organize and schedule internal and external meetings, prepare papers and agendas.
• Assist in managing ad hoc tasks/projects as needed.
• Serve as secretary to the reporting officer.
• Provide backup support for other secretarial staff within the department.

Skills

Organizational skills

Communication skills

Team player

English & Chinese proficiency

Education

Secretarial diploma/training

Tools

Microsoft Word

Excel

PowerPoint

Chinese word processing

Job description

Senior Administrator - Secretariat and External, CEO’s Office and Central Services

Duties & Responsibilities:

• To provide a full range of secretarial and administrative support for one or more teams within the Secretariat and External department of the Chief Executive Officer’s Office.

• To assist in coordinating day-to-day operations, including file management, circulation and archiving.

• To handle and draft simple correspondence, such as acknowledgement of incoming invitations/enquiries, congratulatory messages, etc.

• To liaise with both internal and external parties.

• To organize and schedule internal meetings (such as Board and Executive Committee meetings etc) and external meetings (including to assist in preparation of meeting paper bundles and agendas), appointments, visits and speaking engagements.

• To assist in managing other ad hoc tasks/projects whenever necessary.

• To serve as the secretary to the reporting officer

• To provide back up support for all other secretarial staff within the department including serving as back up personal secretaries to the SFC’s leadership and senior executives.

Requirements:

• Diploma or above with formal secretarial training.
• More than 5 years secretarial experience in the legal, banking or finance fields, or with public bodies.
• High proficiency in PC applications, including good practical knowledge of Microsoft Word, Excel, PowerPoint and Chinese word processing.
• Strong organization and coordination skills.
• Able to take on multiple tasks, know how to prioritize, and work under pressure.
• Good team player with strong interpersonal and communication skill.
• Possess a strong sense of responsibility and impeccable integrity.
• Excellent command of English and Chinese. Good knowledge of Putonghua is an advantage.

Application Deadline:

13 November 2026

We are an EQUAL OPPORTUNITY EMPLOYER.