Executive Assistant

Sunfund (Hong Kong) Company Limited; Hong Kong; On-site; HKD 480,000 - 720,000; Full time

Job summary

Sunfund (Hong Kong) Company Limited is seeking an experienced Executive Assistant to provide high-level secretarial support to the Chairman. You will manage calendars, coordinate meetings and travel, and prepare briefing packs.

The role requires meticulous organization, strong integrity, and bilingual proficiency in English and Chinese (Mandarin). Prior experience in investment banking or securities is preferred; salary is competitive and commensurate with experience.

Qualifications

• Bachelor’s degree or above in Finance, Economics, Business Administration or related disciplines.
• 3 years of stable experience as an EA or PA, with a background in Investment Banking or Securities Brokerages preferred.
• Excellent command of written and spoken English and Chinese, including fluent Mandarin.
• Meticulous attention to detail, strong organizational skills and confidentiality.

Responsibilities

• Provide high-level secretarial support to the Chairman.
• Manage the Chairman’s complex calendar, meetings and travel itineraries.
• Assist in corporate transactions by tracking progress and preparing documentation for IPO/M&A.
• Coordinate with Legal, Finance and Compliance to follow up on strategic directives.
• Prepare meeting packs, attend briefings and draft accurate meeting minutes.

Skills

Bilingual English/Chinese

Calendar management

Executive support

Attention to detail

Discretion & confidentiality

Education

Bachelor’s degree or above

Job description

Provide full spectrum of secretarial and high-level administrative support to the Chairman in both professional and business capacities.

Manage the Chairman’s complex calendar, including scheduling meetings, corporate events, and travel itineraries.

Assist in corporate transactions by tracking project progress, preparing presentation decks, and compiling documentation for IPO or M&A projects.

Coordinate with internal departments such as Legal, Finance, and Compliance to follow up on the Chairman's strategic directives.

Prepare high-quality meeting packs, attend executive briefings, and draft accurate meeting minutes to track key action items.

Requirements:

Bachelor’s degree or above, preferably in Finance, Economics, Business Administration or related disciplines.

3 years of stable experience as an EA or PA, with a solid background in Investment Banking or Securities Brokerages is preferred.

Excellent command of written and spoken English and Chinese, including fluent Mandarin.

Meticulous attention to detail, strong organizational skills, and a high sense of professional integrity and confidentiality.

We offer an attractive remuneration package to the right candidate. Interested applicants, please provide detailed resume stating present & expected salary and date of availability.

All applications will be treated in the strict confidence and personal data collected will be used for recruitment purposes only.